Project Secretary

05th March, 2024 Purpose: To provide secretarial and administrative support to the project manager and his team so as to facilitate the project’s smooth execution throughout its lifecycle.     Responsibilities: Provides daily secretarial and administrative support to project manager. Coordinates and provides logistic support for project meetings, record minutes of meeting and follow-up outstanding items with relevant parties.

Coordinates mobilization/demobilization of project personnel with HR Department and their visa/ticketing/accommodation arrangement with travel admin team. Compiles and provides updated key project information (e.g. project org chart, personnel movement, etc.) to relevant stakeholders for reporting/processing purposes. Maintains files and documentation thoroughly and accurately, in accordance with company policy and procedures.

Recommends improvement to related policy & procedure and supports its implementation to enhance company’s operational efficiency. Other duties which may be assigned from time to time Functionally reports to the Administrative Manager on matters relating to admin’s procedures & policies but seldom takes instructions from this…

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