Project Support Officer Vesep (See Advertisement)

Located at CFA Headquarters (hybrid), Burwood East

Full time, Fixed term to 27/06/2024

PTA 3 $68,817.42 pa (plus 10.5% superannuation)

The Country Fire Authority (CFA) is one of the world's largest, and most highly regarded, community-based emergency services organisations. We are proud of the work we do in protecting lives and property, 24 hours a day, 7 days a week. CFA strives to be a values-based organisation and an organisation of choice for volunteers and employees, where people with a variety of skills, experiences and backgrounds all add value through the roles they perform.

About the Role:

The Volunteer Emergency Services Equipment Program (VESEP) team is responsible for the coordination and management of the annual grants program supporting CFA volunteers with the delivery of approved Tankers, Specialist Vehicles, Equipment, Amenities, and Minor Works projects supporting CFA's emergency service delivery to protect the Victorian community.

This opportunity will suit a process driven operator who has experience in grant allocation administration. You will provide efficient and effective business administrative support to the grants projects and requires someone who is team orientated, capable of working independently and proactively. The position allows flexible working arrangements. Specifically, the duties include:

• Ensure the project support function is managed in an efficient and effective manner, allowing appropriate prioritisation of tasks
• Basic financial transactions in SAP, including creation of purchase orders and budgetary functions including reconciliations and reporting
• Record management in MS Access database. Managing reports and other documentation, ensuring correct and appropriate retention, confidentiality and accessibility
• Document preparation such as correspondence, presentations, project documentation, briefing notes and reports, which may include research, sourcing and analysing information.
• Stakeholder management, develop and maintain an effective network and co -operative relationships and communications both internal and external ensuring that items raised are dealt with in a responsive, timely and professional manner
• Develop, coordinate and improve local systems and processes across the program to ensure maximum efficiency
• Support for meetings including but not restricted to agenda preparation, schedule meetings, catering requirements, minute taking, actioning associated items, and providing advice to stakeholders

About You:

CFA requires an experienced, efficient project administrator with superior organisational and time-management skills. You will have the ability to manage and coordinate a range of office functions and projects and work with minimal supervision in a small and dedicated team. Additionally, you will offer

• Demonstrated experience in providing project support services within a large and/or complex organisation.
• Excellent written and verbal communication skills, with strong stakeholder engagement skill
• Demonstrated experience utilising finance information management systems. Experience with SAP finance systems is preferred.
• Strong computer literacy skills, particularly in Microsoft Office programs (Access, Outlook, Word, Excel, Power point and Share point).
• Well-developed organisational skills and demonstrated ability to set priorities and meet tight work demands.

Your application:

When applying for a position with CFA, the key to progressing in the selection process is the quality of your application. Your application must demonstrate that you have the qualifications, experience, key attributes and skills required for the position.

Your application should include:

• Cover letter
• Resume

Submitting your application:

When you click the 'apply' button you will be taken to the online application form. Here you will be asked to provide personal and contact details and respond to employment-related questions.

Pre-employment checks:

Offers of employment will only be made to candidates who:

• Can provide acceptable evidence that they meet full vaccination status (includes booster dose).
• Successfully complete a National Police History Check and Working with Children Check

CFA is committed to creating and maintaining a diverse, inclusive, and safe volunteer and work environment. Our aim is to have a volunteer and paid workforce that reflects the community it serves. First Nations people, women, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply.

Applications close: 11:59pm 19th October 2022

If at any stage of the recruitment and selection process you require an alternative format to the application material or reasonable adjustment to the interview arrangements, please don't hesitate to contact the person listed on the ad or alternatively, email HR.Recruitment@cfa.vic.gov.au

To comply with Victorian Public Health orders, all employees working in emergency services must be fully vaccinated (boosted) against COVID-19 and are required to provide acceptable evidence of their vaccination status. To support your application, and to be compliant with any public health orders in place at the time of, and during, your employment, you will be required to provide acceptable evidence of full vaccination (boosted) against COVID-19.