Project Workflow Manager

Company DescriptionMontu is Australia’s largest medical cannabis company. With operations in Australia and Europe, we take a technology-first approach to improving the medical cannabis patient experience – whether it’s by delivering best-in-class online clinical care, or through our industry-leading product lines and innovative supply chain management tools.Montu operates a fully integrated, end-to-end ecosystem of healthcare companies that touches every part of the medical cannabis experience, from patient care through to pharmacy dispensing, clinical education, product development, wholesale distribution and more.Recognised by the Deloitte Fast 50 as the fastest growing tech company in Australia for two years running – with revenue growth of over 26,000% and 9,000% – Montu is now the largest business of its kind outside North America.This role is an Australia-based, fully work-from-home position, with access to co-working spaces in Sydney, Melbourne and Brisbane.Job DescriptionThe primary purpose of this role is to manage the workflow of projects within Montu Brands. This includes planning, resource allocation, tracking, and coordinating project activities from inception through to completion. The Project Workflow Manager is responsible for ensuring that all projects are delivered on time, within scope, and within budget, while also facilitating communication between team members, departments, and external stakeholders.Key Responsibilities:Process & Trafficking of ProjectsDevelop and implement processes and procedures for project tracking and management.Coordinate the flow of projects from brand, category, CRM, creative, content, events, and other departments as necessary.Schedule and prioritise workloads to meet project deadlines.Monitor project progress and adjust schedules and resources as needed to meet project timelines.Act as a liaison between different departments to ensure clear communication and efficient workflow.Maintain detailed records of project statuses, timelines, and resource allocation.Identify potential bottlenecks or delays and work proactively to address them.Ensure all stakeholders are updated on project progress through regular reports and meetings.Key liaison between Marketing (CRM, Brand, Creative, Content, Growth, PR/Events), Category, Leafio and other parts of the Montu business.Facilitate communication between all stakeholders, including the client, creative team, and external partners, to ensure a clear understanding of project goals and progress.Responsible for knowing and assisting in the management of the Marketing Calendar.Manage the distribution and allocation of resources, including staff and materials.Evaluate project outcomes and implement improvements to processes.Run progress meetings with stakeholders.Ownership & Project Management ToolOwn and embed the appropriate software within the department (Monday.com, google forms).Teach all stakeholders how to properly use the tool and create all necessary processes, jobs and briefs within the tool to successfully allocate resources and traffic workflow.Time tracking and prioritisation - Work with the Head of Marketing - Montu Brands, marketing leads/managers and category to prioritise tasks accordingly, understanding project timelines, monitor and report on time by task & resource.Production/Resource ManagementHelp maintain a pool of external creative suppliers to help manage the production process and work overflow.Negotiate contracts and manage relationships with external vendors, freelancers, and production partners.Coordinate with external vendors, such as production companies, talent agencies, directors, and photographers, to ensure high-quality deliverables.Manage relationships with production partners to ensure that production is delivered on brief and on time.Ensure work is kept to budget in terms of resources allocated and cost spent on additional resources.Analyse production challenges and implement solutions to prevent future issues.Stay abreast of industry trends, technologies, and best practices to continually improve production processes.Report regularly to senior management on production status, challenges, and achievements.Ensure the Data Asset Management System (DAM) is kept up to date.Check all images used have the correct usage rights and duration times.Ensure all stock images and other assets (video & audio) are correctly stored, labelled and categorised.QualificationsYou love the opportunity to innovate, have impact and take the urgency and ambiguity in your stride that often come with working for a company on a mission to drive change, and to scale, at a pace.In addition to these foundations, you will have:Bachelor's degree in Business, Marketing, Advertising, or a related field.Strong experience establishing and leading project management practices in a creative agency or similar fast-paced environment.Exceptional organisational and project management skills and ability to manage multiple projects simultaneously.Deep understanding of the creative process and production techniques across various media platforms.Proficiency in project management software and tools and the ability to teach others.Additional InformationYou’ll be joining a highly motivated, agile team where your ideas and work will directly influence the direction and progress of an expanding global company in a hyper-growth phase. We pride ourselves on our collaborative and driven culture and offer opportunities for advancement to high achievers.Other benefits include:

• Unlimited access to the SAGED and Greenhouse learning platforms.
• Discounts with over 450 retailers through the Merit Reward and Recognition platform.
• Competitive salary and package.
• Full time, work-from-home role.
• Access to co-working spaces in Sydney, Melbourne and Brisbane.
• Mental health support through our wellbeing platform, Unmind
• Being part of one of the fastest-growing industries in Australia while improving the lives of hundreds of thousands of patients.

We are committed to facilitating a barrier-free recruitment process and work environment. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.