AddressWe are one of Australia's leading retail property groups, who are reimagining the way Australians live, work and play. We own and manage some of the most recognisable and loved retail destinations across Australia and are evolving to transform our portfolio into destinations that offer a broad selection of retail, residential, and office spaces.
Role purposeThe Revenue Administrator (RAD) is responsible for timely and accurate system maintenance; set up and integrity of the Property Database (including leases, recurring charges such as base rent, outgoings, rates, electricity and other miscellaneous charges); as well as ensuring all tenants are billed in accordance with the Lease in place.
Additional responsibilities include the timely and accurate production of the Tenancy Schedule and other ad-hoc reporting published to internal and external stakeholders alike. This role will play a key part in ensuring operational excellence and continuous improvement of retailer billings, approvals and organisational reporting processes.
Key Responsibilities
- Maintain Vicinity ERP Property Database including Integration of New Centres, execution in property database of divested assets, completing Bank Guarantee audits and Administration of Rates
- Produce reports which accurately reflect recoveries and income under the Lease
- Issue Invoices & Statements to Tenants
- Training, Induction and Process Improvements
The role interacts with a variety of internal and external stakeholders. Key stakeholders that the role interacts with include:
- Property Finance- Property Accounting, Accounts Receivable, Development Accounting
- Leasing- Executive, Regional and RGM level
- Centre teams- Admin Manager, Retail Manager, Centre Manager and Regional and RGM level
- Tax
- Corporate Finance- Accounts Payable, Financial Accounting
- Legal Operations- Legal Counsel, Paralegals, Managing Legal, GM Legal Ops
- External Reporting
- Property Investment Analytics
- Strategic Partnerships- Capital Transactions, Lawyers acting for Landlord/ Vendor
- People and Organisation Development
- External auditor Groups
- Consultants
- Statutory Rates authorities (Such as Council and Water)
- You will be an experienced administrator with a background in financial administration and reporting.
- You will be an outstanding communicator who manages stakeholders in collaborative manner.
- You will be task oriented and able to manage and prioritise your workload to meet deadlines.
- Your will have an outstanding attention to detail, strong analytical skills and good communication skills when dealing with customers.
- Experience in lease documents and ERP systems such as JDE would be advantageous, but not essential.
- Diligence to actively follow up information which is pending from internal or external sources & escalate issues as necessary in accordance with team issues escalation plan.
- Ability to work in a close-knit team environment supporting team members during peak work periods & times of planned & unplanned leave
- Ability to self-prioritise own workload including delegation of tasks to teammates, so that business critical tasks are completed within set timeframes
Our benefits program focuses on creating an awesome place to work in which our people are rewarded and recognised. This includes:
- Flexible working options
- Birthday leave & purchased additional leave
- $1,000 worth of VCX securities rewarded for eligible team members
- Internal mentoring program
- Generous Parental Leave
