Senior Administrative Officer

University of Sydney

Leading to improve the world around us

As the first university to be established in Australasia, the University of Sydney consistently ranks as one of Australia’s top universities. We aim to create and sustain a university that will, for the benefit of both Australia and the wider world, maximise the potential of the brightest researchers and most promising students, whatever their social or cultural background.

About the opportunity The Senior Administration Officer manages the general administrative support of the Dean’s Unit in the Faculty of Arts and Social Science (FASS). Responsibilities include administrative and operational support to Faculty Committees including record keeping and coordinating the implementation and delivery of a broad range of activities and tasks. This role works closely with, and may be required to provide guidance to, administrative staff for the delivery of work outcomes.

Your key responsibilities will be to:

• manages general administrative services and operational support to key Faculty of Arts and Social Sciences committees
• prepare documents, respond to complex queries, explore matters, and source solutions for the work area
• help analyse matters and provide advice on policy and procedures for the delivery of work outcomes
• contribute to continuous improvement and adoption of new initiatives and processes across the Faculty.
• coordinate diaries, meetings and events and provide conference support
• provide operational project management support during project organisation and establishment. About you
• demonstrated experience in a high-level administrative support role
• excellent time and workload management skills with demonstrated ability to prioritise effectively, manage multiple tasks, meet deadlines, and achieve required outcomes
• excellent administrative and organisational skills, with strong attention to detail
• excellent verbal and written communication skills coupled with strong problem solving skills
• demonstrated experience effectively coordinating activities and projects
• advanced computer skills including MS Suite.

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  Office and Team Coordination

  Coordinate the smooth and effective day-to-day administrative operations of an office or team

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  Organisation and Administration

  Manage the smooth operation of projects and cases including filing documents, scheduling appointments, and organizing files and documents

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  Prioritization

  Compares and ranks the relative importance &/or urgency of different tasks to identify the best order of actions

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  Attention to detail

  Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables