Senior Assistant Company Secretary

Are you committed to bringing your best to life every day?

At MLC Life Insurance, we’re proud of our history of protecting Australians for over 135 years. We provide flexible, affordable, and innovative insurance products to almost 1 million Australians. We’re Australian-led and managed, and part of a global network through our partnership with one of the world’s leading life insurers, Nippon Life Insurance Group.

We’re driven by a powerful purpose, providing our customers and their families with a Promise for Life to be there when they need us most – and that’s a great purpose to bring us together at work every day.

We work hard to deliver a total customer experience that keeps our customers and partners at the forefront of all our decisions. We’re a values-driven business that strives for high performance and growth as we look towards the future.
 

The Role

We have an opportunity to join our Risk, Governance and Legal function as a Senior Assistant Company Secretary in a 9 month fixed term contract.

Reporting to and working with the Company Secretary and Head of Governance & Risk Strategy, the Senior Assistant Company Secretary is responsible for ensuring that our Board and management committees operate efficiently, effectively and in line with our corporate governance and risk frameworks.

Your responsibilities will include, but not be limited to:

• Partnering with the Company Secretary and Head of Governance & Risk Strategy to deliver all company secretariat functions in accordance with legal requirements, including effective meetings, board composition and governance requirements, charter review and compliance, Corporations Act compliance for companies, annual general meetings, and maintaining statutory registers, records, and seal registers.
   
• Driving the delivery of the Board calendar, including ensuring meetings are properly called and held, managing board and committee papers, preparing, and circulating agendas, managing invitations for meetings and any necessary briefings for contributors and attendees, effective drafting or review of minutes, discussion papers and proposals for the Board and its committees.
   
• Overseeing Director and designated senior management appointments and resignations, including ensuring fit and proper assessment processes are undertaken, notifications to regulators and induction program of new directors.
   
• Preparing governance reporting to the Board on key matters relating to governance.
   
• Keeping up to date with any legal, regulatory, or other changes that may impact MLCL’s approach to corporate governance.
   
• Work with the Board Administrator to fulfil any document requests as required across the enterprise relating to company matters or externally required from regulatory or other stakeholders.
• Supporting the Company Secretary to manage compliance obligations with relevant prudential standards.

About you

• Highly organised and proactive, with exceptional attention to detail.
• Extensive experience in a company secretarial function within a regulated industry, ideally financial services or related.
• A strong understanding of Corporations legislation and other governance guidelines and how they impact on a company’s day to day administration.
• Proven ability to effectively engage with Board members and senior stakeholders.
• Exceptional written and excellent verbal communication skills.
• Proven ability to prioritise and manage competing demands.
• Ability to maintain focus and motivation for critical compliance and administrative tasks.
• Ability to think critically, interpret and present insights from data, and provide proactive solutions.
• A continuous improvement mindset.

Bringing our best to life - why join us?

• We do work that makes a genuine difference to our customers, partners and community.
• We have a supportive, inclusive and flexible team culture, including hybrid working.
• We support your growth and development, and careers across our business units and teams that are as unique as our people.
• We reward and celebrate our successes, through our incentive and recognition programs.
• We offer tools, resources and benefits to support your wellbeing, including additional lifestyle leave and our Family Life hub.
• We connect and celebrate our diversity at work through our social committees and employee groups, and we contribute to our community with paid volunteer leave and through our sustainability commitments.

Should an applicant be the preferred candidate, background checks (including Federal Police Checks, Employment checks, ASIC banned and disqualified persons and Bankruptcy checks) will be completed prior to the candidate's employment being confirmed. The outcomes of the background checks do not automatically bar candidates, however they will be assessed against the inherent requirements of the position.