Senior Contracts Lead (Facilities & Building Maintenance)

Senior Contracts Lead (Facilities & Building Maintenance)

• Salary Range Band 7 $104,946 - $117,440 plus 11% Super.
• Full time, Permanent position.
• Located at St Kilda Town Hall with flexible working arrangements possible.

About the Organisation 

The City of Port Phillip is an inner-city council with around 1000 employees who deliver more than 100 programs and services to our residents, businesses, and visitors. These range from childcare and immunisations, to libraries, management of parks and open space, rubbish collection, road maintenance and more. City of Port Phillip has zero tolerance for child abuse and is a committed Child Safe organisation.

About the Role

Reporting to the Head of Property Operations & Facilities you will work closely with Team Leaders, Coordinators, and officers to manage the Facilities & Building Maintenance contracts, including monitoring and reporting on contractor performance to meet customer service outcomes, environmental, and legislative requirements. The role will include the preparation of tender specifications and documentation, and participation in procurement processes including evaluation and contract implementation.

Duties:

• Oversee and manage the procurement and administration of contracts.
• Lead contract monitoring and reporting.
• Determine process and methods of contract management and service delivery.
• Adhere with procurement policy and exercise due diligence in implementing and managing contracts.
• Work with stakeholders to deliver contract and project outcomes on time and within budget.

Skills and Experience 

• Knowledge of facilities and Building Maintenance
• Knowledge of procurement best practice and contract management
• Experience in writing and applying specification documentation.
• Knowledge of budgeting and financial procedures.
• High level stakeholder management, collaborative, and customer service skills.

Culture 

People enjoy working at the City of Port Phillip because we are a welcoming, healthy and inclusive workplace.  We offer a vibrant and diverse work environment where our employees can develop both professionally and personally whilst planning and delivering a range of important services and programs to the community. 

Benefits

• We offer a workplace which accommodates your working style and needs. 
• Be supported and empowered by a leadership team that is community focused, with a strong desire for change and a culture that encourages teamwork and innovation.
• Training and development opportunities, study assistance, flexible working conditions, paid parental leave, an active social club, a health and wellbeing program, and a well- regarded Employee Assistance Program (EAP).

Security Requirements and Professional Obligations      

Pre-employment screening will apply to all appointments.  

Prior to a formal letter of offer, preferred applicants will be asked to provide:

• Evidence of mandatory qualifications/registrations/licences,
• Sufficient proof of their right to work in Australia, and                                                       
• Sufficient proof of their identity. 
• Evidence of COVID-19 Vaccination or valid medical exemption in line with City of Port Phillip Vaccination Policy.
• Complete a National Police Check completed via City of Port Phillip’s Provider.
• Evidence of a Working with Children Check (employee type with City of Port Phillip registered as the organisation).

How to Apply

Click APPLY

All applicants must provide a Resume and  Cover Letter in response to the key selection criteria located on the last page of the position description. The Cover Letter should be no longer than 2 pages and include each heading in the Key Selection Criteria.

Note: Only applications submitted via the online Recruitment Portal will be considered and only shortlisted candidates will be provided feedback.

Further information can be obtained by contacting Vicki Tuchtan, Head of Property Operations & Facilities via email at: *************@portphillip.vic.gov.au 

Applications close 11.59pm Tuesday 2 April 2024

The City of Port Phillip is an equal opportunity employer, committed to an inclusive and accessible environment where diversity is valued. We actively welcome and encourage candidates from culturally and linguistically diverse backgrounds, First Nation and Torres Strait Islander candidates, members of the LGBTQIA+ community and candidates with a disability.

If you have accessibility requirements or require an adjustment to participate in our recruitment and selection process, please contact Shane Turner (Recruitment Advisor) on phone 0421 757 *** or email: ***********@portphillip.vic.gov.au