Senior Subcontract And Procurement Administrator

Solving What's Next

Senior Subcontract & Procurement Administrator | Alice Springs, NT - Australia

Amentum is a leader in global engineering, project management and solutions integration, trusted to modernise the most critical missions anywhere in the world. Driven to create a safer, smarter, cleaner world, we innovate as a team of inventive doers passionate about making a difference. Underpinned by a strong culture of ethics, safety and inclusivity. Amentum is fiercely committed to operational excellence and successful execution.

Are you seeking a career that offers a healthy work-life balance, a friendly company culture, and engagement with a supportive community?

Amentum has an exciting opportunity for a full-time Senior Subcontract & Procurement Administrator to join their team in Alice Springs, NT - Australia.

It is a condition upon your application that candidates are Australian or US citizens to obtain and retain the appropriate level of security clearance and medical clearance applicable to each role.

THE ROLE

• Respond to procurement priorities with timely solutions in coordination with requestors and stakeholders and in compliance with Procurement Policies and Procedures.
• Conduct Requests for Quotes (RFQ)/ Request for Proposal (RFP) for vendors to competitively acquire goods, materials, and services.
• Approve and issue purchase orders within the scope of the assigned Delegation of Authority (DOA).
• Review purchase requests for accuracy and completeness to ensure efficient and compliant procurement of goods, materials, and services.
• Solicit, collect, and review compliance documentation from vendors to ensure full compliance with Procurement Policies and Procedures.
• Liaise with Logistics and request groups to resolve discrepancies in deliveries associated with price and part numbers.
• Liaise with Accounts Payable and Finance personnel to ensure an effective flow of information that will enable timely and correct payment of invoices.
• Actively monitor and manage the administration and closure of Purchase Orders.
• Liaison and negotiation with vendors and suppliers regarding contract terms and conditions, including variations and amendments.
• Evaluate proposals and quotations, determine offer responsiveness, responsibility, and eligibility for the award, and provide support for discussions and negotiations.
• Manage, monitor, and evaluate contract performance throughout the entire procurement cycle, ensuring the scope of work and acceptance criteria are fully understood by all stakeholders.
• Develop and update contract and related documentation to include physical and electronic records, including but not limited to, subcontracts agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations and certifications, correspondence, acquisition plans, source selection plans and evaluation criteria, statements of work, data submittal requirements, and proposal preparation instructions.
• Provide advice and guidance to managers and internal customers in relation to commercial matters, including but not limited to; commercial strategy, financial security, payment terms, intellectual property, business ethics, non-disclosure, and confidentiality clauses, as well as import/export requirements.
• Identify and mitigate contract risks.
• Manage contractor and subcontractor compliance with contract terms, conditions, and obligations, including financial performance and compliance.
• Coordinate with accounting and finance in administering subcontract invoicing and payments.
• Coordinate and manage the contract review process.
• Undertake subcontract files review in support of applicable audits.
• Ensure compliance with all Site environmental health and safety requirements.
• Any other reasonable duties as requested.

QUALIFICATIONS

Minimum Essential

• Undergraduate Degree or,
• Equivalent demonstrated experience

Field: Subcontracts, Procurement and Contract Management, Business Administration

Desirable

• Post Graduate Qualifications

Field: Subcontracts, Procurement and Contract Management, Business Administration

• Working knowledge of and familiarity with the US Federal Acquisition Regulations (FAR).
• Working knowledge of SAP

TICKETS AND LICENCES

Minimum Essential

• Drivers Licence

EXPERIENCE - Minimum Essential

• Minimum 3-5 years experience in a relevant area such as procurement, purchasing, contracting and subcontracts management experience with a broad technical understanding of programs of similar size and complexity.
• Exceptional high-level communication skills, meticulous attention to detail, and adept communication preparation are essential for achieving successful outcomes in this role.
• Extensive knowledge of or experience in contracting with Government and/or major Defence contracts.
• Demonstrated knowledge/experience utilising Project Management principles and the understanding of contract law.
• Experience with the negotiation and administration of subcontracts and supplier agreements.
• Working knowledge of word processing, database, spreadsheets, and integrated software applications.
• Ability to take initiative, accept challenges, and be self-directed toward successfully accomplishing task objectives, whilst having the capacity for personal and professional growth and a willingness to expand competencies and knowledge.
• Ability to adapt to change and contribute to continuous improvement.
• Ability to demonstrate an understanding and commitment to the principles of workplace diversity and equity, and EH&S.

WORK ENVIRONMENT, PHYSICAL DEMANDS, AND MENTAL DEMANDS

• Ability to lift up to 10 kg independently.
• Able to coordinate the actions of a small team.
• Demonstrated preparedness to step up and take charge.
• Function in a hot desert environment.

STATEMENT OF WORK REQUIREMENTS

• At least 18 years of age.
• Able to fluently read, write and speak English
• Australian or US citizen

EHS REQUIREMENT

All Amentum personnel are responsible for understanding and complying with all site environmental, health and safety requirements. While Amentum is responsible for providing a safe workplace and is responsible for ensuring compliance with requirements of the Handbook, each person is responsible for:

• Completing work tasks in a safe manner
• Reporting any unsafe acts or conditions to their supervisor and/or PMO/EHS Manager
• Continuous adherence to the environmental, health and safety procedures outlined in the Handbook during the performance of their work
• Red-Carding a Job - Employee right and responsibility to "STOP WORK" if a job is unsafe or possess a danger to the environment

For further information contact recruitmentaustralia@amentum.com

Applicants will be required to undertake pre-employment checks which include referee checks, criminal History checks, a pre-employment medical assessment and drug test.

Applicants must be Australian citizens or USA citizens who are able obtain and retain the appropriate level of security clearance and medical clearance, applicable to each role.

It is a condition of employment that employees are Australian citizens or USA citizens to obtain and retain the appropriate level of security clearance, applicable to each role as the employee will be required to obtain a security clearance.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster

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