Specialist Executive Support Officer , Queensland Health

Townsville Hospital and Health Service are seeking an experienced and outcome driven Specialist Executive Support Officer to join the Surgical Services Group located at Townsville University Hospital for a temporary full-time position up to 07/05/2024, with a possibility of an extension.
The Specialist Executive Support Officer provides a high level of of confidential administrative and secretarial support to the Clinical Directors of Surgical Units within Surgical Services Group.
Townsville Hospital and Health Service is the public healthcare provider for more than 250,000 people across a geographic area of 150,000km2, delivering a comprehensive range of services across 21 facilities, from primary care in regional locations to highly specialised care at the main hospital.
Job details Position status Fixed Term Temporary
Position type Full-time
Occupational group Administration
Classification AO3
Workplace Location Townsville region
Job ad reference QLD/TV539090
Closing date 05-Feb-2024
Yearly salary
Fortnightly salary
Total remuneration
Salary Other
Job duration - 07/05/24, poss extn not exceed 12 mths
Contact person Briallen Moncrieff
Contact details 07 4433 3496
Access the
We are planning and innovating for the future, advancing healthcare through impactful research, training tomorrow's health sector workforce.
As an employer we are seeking to attract and retain a diverse and skilled workforce and we are committed to HARNESSING THE POTENTIAL OF OUR PEOPLE.
The Opportunity
The Specialist Executive Support Officer liaises with Service Group and other senior department staff to achieve an effective and efficient support service to the surgical units.
Employment Term

• Fixed Term Temporary full-time, up to 07/05/2024

(with a possibility of an extension - not exceeding 12 months)
Role responsibilities

• Manage and organise relevant aspects of the nominated surgical units including administrative and communication systems, diary appointments, HR processes and staff travel/accommodation.
• Provide direct support to the Clinical Director of surgical units for the management of staff and rosters, including on-call rosters.erform confidential secretarial and other administrative duties as required by the Clinical Director of surgical units. Eg. Payroll and HR support and recruitment
• Ensure the efficient running of the office in the absence of senior staff. Participate in appropriate quality activities and plans. Exercise judgement to manage immediate problems in situations where precedents have not been set and procedures not defined.
• Screen (if required) members of the surgical units from distractions caused by unnecessary interruptions and telephone calls with redirection to appropriate areas as necessary.
• Ensure documentation for filing is appropriately maintained in a filing system and appropriate records maintained of document movement, as required.
• Support other members of the surgical units and service group as required, demonstrating the appropriate liaison and communication required for the efficient operation of the unit.
• Participate in the development, implementation, review and maintenance of internal systems, processes and work practices. Identify areas for improvement and recommend/implement enhancements to existing practices.
• Prepare and distribute agendas for meetings, recording of accurate minutes and identify and monitor actions from meetings.

For additional information regarding the responsibilities and/or other requirements for this position please refer to the role description.
Benefits

• Salary rates between $2864.10 - $3185.10 p.f. (AO3)
• Annual leave loading + leave
• 12.75% employer superannuation contribution
• Other employment benefits may include:

, locality allowances, employee wellness and assistance programs and access to corporate discounts
Interested?
Contact: Briallen Moncrieff on 07 4433 3496
Apply ONLINE by: Monday 05/02/2024
Unsolicited resumes from recruitment agencies will not be accepted.
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote and .
Please download the Role Description for future reference.
Documents
Before applying for this vacancy please ensure you read the documents below.
Information Package for Applicants
Information Package for Applicants
Role Description
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