AddressAbout the role
This administrative role is crucial to the college’s administration, especially around its timetabling, grades and other data management processes, which enhance the students experience. The person in this role will work closely with the Director of Student Success, other team members and stakeholders to accomplish the key responsibilities.
Responsibilities and duties
Grades and Academic Data Management
- Support Student and Academic Services Coordinator with the end-of-semester grades management process.
- Receive and prepare all examination papers for all face-to-face examination sessions in consultation with the Student and Academic Services Coordinator.
- Arrange the setting up of all face-to-face examination sessions for the program in liaison with the Academic Managers and Student and Academic Services Coordinator.
Subject Selection
- Liaise with Student Success Team when managing module selection process pre and post arrival for both new and continuing students.
- Assist in the review and updates of module information every semester to ensure accuracy and currency, and update the Learning Management System (LMS) surveys accordingly.
- Assist with monitoring the completion of module selection process by students and follow up with them directly to ensure timely completion of tasks.
Timetabling & Scheduling
- Assist Student Academic Services Coordinator and Academic Managers in the development of timetables
- Input student and teacher timetables into Student Management System (SMS).
- Generate and distribute individual student timetables.
Student Transition
- Assist Student Success and Engagement Manager with communicating Study and Intervention Plans to students and follow up with students for acceptance/completion.
- Assist the Student Success and Engagement Manager and Student Success Team in informing students when their academic performance conditions are not being met.
- Assist in the generation of all student academic reports.
Academic Administration
- Assist in monitoring the USPP admin and timetabling email accounts and signpost to relevant staff.
- Support colleagues in the Student Support and Experience team, assisting others with tasks as required in peak periods (e.g. student registration and induction, examination, beginning and end of semester processes, etc.).
- Assist with any other reasonable campus duties as required by the Senior Leadership Team.
Compliance
- Maintain accurate records, notes and documents for Audits.
- Keep abreast of regulatory updates for student visa holders.
Qualifications and Selection Criteria
Essential:
- Excellent written communication skills, for example when responding to student enquiries, team members and stakeholders
- Effective interpersonal skills liaising with academic staff, students and peers
- Advanced computer skills with Microsoft Word and Outlook
- Intermediate computer skills with Microsoft Excel and Databases
- Completed or near completed bachelor’s degree or equivalent qualification
- Experience in the Further Education Sector, and application of its compliance obligations for student grades and academic records
- Competent in inputting timetabling and scheduling
Desirable:
- Experience with Student Management Systems
- Experience with Learning Management Systems for example Moodle
What we can offer you:
- Training and professional development in the academic administration of the College
- Collaborating with the lively and innovative Academic Registry Team
- Variety of tasks that change throughout the academic year
- Support and ability to grow in your administrative skills
- Partnership with the University of Sydney
- Close to public transport
- Working from home flexibility and flexible working hours
- Contribute to the success of students’ education
About Us
Navitas is a leading global education provider that has helped generations of learners transform their lives through education. We create life-changing opportunities to learn by delivering an extensive range of educational services to over 56,000 aspirational students across our global network each year.
Diversity and Inclusion
Navitas promotes and embraces an inclusive and diversified workforce. We believe equality, flexibility and diversity in the workplace will deliver a rich and collaborative environment for our employees, students and clients.
We encourage applications from candidates with disabilities, of all ages and genders, Aboriginal and Torres Strait Islanders and diverse community groups.
How to apply
Please apply online to lodge your application successfully.
Applications close on 28/06/2024 however, we reserve the right to progress or confirm applicants prior to close date. Applications received after the close date may be considered pending the recruitment process.
To our agency partners – thank you for your interest however, we will not be accepting unsolicited applications and we do not require support for this role, at this stage
Extra information
For more information or to view other opportunities, please visit navitas.com/careers
Successful candidates will require full working rights in Australia and undergo criminal records and working with children check.
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