Address Job Description
Location: Melbourne | Eastern Metropolitan
Job type: Full time / From 14/03/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1402550
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role
Attendance is not required during school holiday periods unless specifically requested and agreed with the Principal
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
General administrative duties will be assigned as appropriate. Examples of such duties include:
Deliver administrative services within the school.
Overseeing/managing the overall delivery of the administration team's office/admin tasks in a timely manner and in accordance with DET and College policies and procedures
Administer the Accounts Payable function of the College
In consultation with the Principal Team and Business Manager, determine and manage work priorities to ensure timely and on time delivery of requirements.
Develop and implement strategies to ensure effective administration procedures.
Maintain school's records system, including computerised student, staff and school records.
Coordinate the implementation of requisitioning, purchasing and issuing procedures.
Manage client reception.
Assist with mail outs.
Liaise with school staffs regarding administrative support requirements and assist with delivery of same as required.
Deliver exemplary customer service and prepare written communication of a professional standard.
Ensure knowledge of College events queries can be addressed to a high level.
Answer incoming calls to the College and refer them to the appropriate staff member.
Assist with liaison and communication between parents, students, teachers, other staff and members of the wider community.
Ensure work areas and the reception spaces are maintained in a clean, safe and ready to use condition.
First Aid - apply first aid to students and staff. Maintain first aid room and supplies. Maintain accurate first aid records and follow College and Department policies and procedures.
Filing and archiving.
Administer functions as assigned, such as facilities hire, Accounts Payable, camps and excursion support, student records (International Student Program and Local students) and accounts receivable.
Provide general administrative, finance and HR support to the Business Manager.
Process enrolments and assist in bookings for College tours and post tour communications.
Assist with the preparation of College publications.
Process receipts for College fees and events.
Respond to queries regarding charges for College fees and events.
Administration support for the planning and delivery of College events.
Utilise College platforms correctly such as Compass, Teams and CASES21.
Administer and maintain Excel spreadsheets to support assigned duties.
Other general and administrative duties as directed by the Business Manager or Principal Team.
Who May Apply
Teachers currently registered or eligible for registration with the Victorian Institute of Teaching and qualified to teach and/or have demonstrated experience in the curriculum area(s) specified for the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Forest Hill College is based in the Inner East region of Melbourne with a student body of 500 local students and 50 International students and we pride ourselves on our commitment to high expectations for success.
Our goal is to attract staff who are committed to practice excellence and strive toward continuous pedagogical improvement. To support our staff we have a documented and viable curriculum that is regularly reviewed and improved upon. We have an embedded instructional model and we have consistent and predictable routines providing a calm and orderly learning culture
Our adherence to the Positive Education philosophy fosters a growth mindset, grit and resilience for all staff and students and our Leadership Team provides effective leadership that allows every teacher to be their best.
Our students are focussed and engaged and are dedicated to achieving their personal best, learning in contemporary learning spaces and 2 large ovals.
We are very proud of our school and are seeking staff who wish to join a vibrant, committed learning environment.
