AddressAt Colin Biggers & Paisley, we’re here to make a difference. We are a unique legal practice and we believe in what we do. This applies to the solutions we create for our clients, the contribution we make to our communities and the careers we build for our people.
We are lawyers of choice in the construction, property and insurance industries and maintain a strong presence in the areas of employment and safety, banking and finance, corporate and commercial and litigation and dispute resolution.
Our values of balance, respect, loyalty and integrity underpin everything we do. Our culture focuses on excellence without losing sight of work-life balance. We are committed to supporting the health, safety and wellbeing of our people.
We continually invest in our people, including learning and development opportunities and offer a formal mentoring program. We also offer other benefits such as health and fitness perks, rewards and recognition, complimentary massages and professional memberships.
We don’t just recognise our role as a corporate citizen, we put words into actions. The Colin Biggers & Paisley Foundation brings together our entire community offering and is comprised of three streams - pro bono legal services, volunteering and charitable contributions. To ensure maximum impact, the core strategy of our Foundation is to promote and protect the rights of women and children and Aboriginal and Torres Strait Islander peoples.
About the role:
This is a 9 month fixed term contract in a cohesive and flexible team environment. Must have prior experience in a professional services environment.
Key Accountabilities:
- Review and verify legal / trade creditor invoices, including obtaining relevant approvals and coding
- Data entry / upload legal / trade creditors into the practice management system
- Upload daily matter related disbursements (e.g. searches) into the practice management system
- Prepare and process electronic transfers and payments (including scheduled payment runs)
- Post transactions to journals, ledgers and other records
- Reconcile Accounts Payable transactions / AP ageing report
- Monitor accounts to ensure payments are up to date
- Research and resolve invoice discrepancies and issues
- Maintain vendor / payee files
- Correspond with vendors and respond to enquiries
- Corporate credit card / out of pocket expense management system (Zeno) - review expense claims / submissions for coding and supporting tax invoices, and upload into the practice management system.
- Corporate credit cards (American Express) - outstanding submission reporting and reminders
- Corporate Mastercards (Cape) - record entries, reconcile and top up as required
- Handling and preparation of any General Office Account bank cheques
- Monitor and respond to the Accounts Payable ticket queue
- Work with the Credit team to arrange client refunds
- Provide supporting documentation and assist with the annual audits
- Ad hoc projects and backup support as directed by the CFO/Financial Controller
- Experience working as an Accounts Payable Officer in a similar professional services or suitably corporate environment
- Proficient in data entry
- High attention to detail
- Strong communication and interpersonal skills
- Ability to work autonomously
- Experience working to deadlines
- Ability to prioritise tasks
- Ability to adapt to changing needs of business
- Ideally systems experience in Elite 3E or similar
Inclusion and Diversity is a priority for us. “Diversity” to us means diversity in gender, age, ethnicity, religion, sexual orientation and ability, and “inclusion” for us means inclusion for all. We are committed to fostering a truly diverse workforce that is inclusive of everyone. Our aim is to be recognised as a leading provider of inclusion and diversity in the legal profession.
We welcome applications from all backgrounds regardless of gender identity, age, sexual orientation, disability or ethnicity.
We look forward to receiving your application.
