Accounts Payable Officer

Position Classification
AO4BI ($74,366 - $84,797)

Location
Batchelor Campus

Reporting to
Team Leader, Accounting Services

Licences
Applicants must have an Ochre Card and a current Police Check and/or the ability to obtain these prior to commencement.

Required Qualifications
Qualifications in accounting or a related area.

How to apply
Submit application to ***********@batchelor.edu.au

• All applications must include a completed application lodgement form
• Each selection criteria must be individually addressed
• Current CV/resume to be included

Tenure
Full Time Fixed Term for 2 years

Applications close
Sunday the 7th of July

Purpose of the Position
The Primary role of this position is to ensure accurate and timely processing of financial transactions related to Accounts Payable. This position supports the financial integrity of the organisation through meticulous review, verification, and processing of invoices and purchase orders. The Accounts Payable Officer is instrumental in maintaining positive relationships with stakeholders, both internal and external, by promptly addressing enquiries and ensuring transparency in financial transactions.

Duties

• Receive, review, and verify tax invoices to ensure accuracy and compliance with Institute policies before processing them promptly into the accounting system.
• Oversee purchase order processing by matching invoices with corresponding purchase orders, resolving discrepancies, and collaborating with procurement to verify order details.
• Acquire approvals in accordance with Institute financial delegation policy through diligent follow-up with approvers and meticulous maintenance of approval logs for audit purposes.
• Enter and maintain accurate financial data in the accounting system, reconcile Accounts Payable transactions, and assist with month-end closing activities.
• Collaborate with the Financial Accounting section to support coordination of financial audits.
• Address Accounts Payable-related inquiries from internal and external stakeholders promptly and professionally.
• Perform other duties within the range of skills associated with this classification as directed.

Selection Criteria – Essential

1. Demonstrated commitment to upholding high ethical standards in Accounts Payable practices, including confidentiality, integrity, and honesty in handling financial transactions.
2. Demonstrated experience in Accounts Payable processes, including receiving, reviewing, and processing invoices with a high degree of accuracy and compliance.
3. Demonstrated knowledge of financial policies, procedures, and regulatory requirements relevant to Accounts Payable operations, or ability to rapidly acquire this knowledge.
4. Demonstrated ability to meticulously review and verify tax invoices, purchase orders, and other financial documents to ensure accuracy and compliance with organisational policies.
5. Demonstrated ability to work effectively in culturally diverse teams within the social, political, and cultural environments of Aboriginal and Torres Strait Islander families, communities, and organisations.
6. Highly effective interpersonal skills including proficient written and oral communication which can be adapted to meet the needs of people from all educational levels.
7. Demonstrated initiative and managing workload priorities to meet deadlines in a fast-paced environment.
8. Understanding of Work Health and Safety principles and practices, and ability to comply with Institute WHS Policies and Procedures.

Selection Criteria – Desirable

1. Tertiary qualifications in accounting or a related area.
2. Proven working experience in the Government Accounting System (GAS) or similar environment in particular Accounts Payable module (NTG Pay).

For any further questions, please contact Recruitment Team on 08 8939 74***or email ***********@batchelor.edu.au