Acting Administrative Services Officer To Senior Leaders School Progress & Performance

• WOOLLOONGABBA, Brisbane Catholic Education Office
• $72,794
• Full Time Fixed Term

This role is open to BCE employees only as part of an expression of interest,

• Brisbane Catholic Education Office - Woolloongabba
• Salary commencing from $72,794 + up to 12.75% super
• Fixed term - Term 1 2023 | Commencing January 2023

About the role

The School Progress and Performance consists of Ten (10) Senior Leaders who support an assigned cluster of BCE schools across the key areas of the school life: Catholic Identity, educative leadership, professional learning and teaching practice, school management and internal and external compliance and reporting. An opportunity has become available for an Administration Services Officer to provide support to assigned Senior Leaders to meet the operational requirements and day to day function across a range of administrative tasks for Term 1 2023.
Your key responsibilities :

• Provide a point of contact and information on behalf of the designated Senior Leader for their assigned schools, and respond to enquiries, escalate and redirect issues as required, to ensure the provision of accurate information.
• Manage diary appointments, records, emails and correspondence, coordinate travel arrangements, and schedule and support meetings.
• Draft and prepare correspondence, agendas, minutes and power-point presentations for the designated Senior Leader to meet service delivery for BCEO and School requirements
• Assist in recruitment process including compiling documentation, arranging interviews, coordinating panel members, including community representatives, uploading documentation.
• Update and maintain records and databases, complying with administrative systems and processes to ensure accurate information is maintained.
• Extract, collate and compile data and information on performance reports in line with standard BCEO requirements.
• Utilise Dynamics to assist with cost centre processing and reporting activities.
• Undertake event planning and coordination tasks relating to conferences and gatherings of key school leadership role holders during the school calendar year
• Work with BCEO functional areas to undertake administrative processing tasks related to the role

To be successful in this role you will:

• Formal qualifications in business, business administration or relevant similar experience is preferred
• Experience in executive and administrative support
• Ability to prioritise work and exercise judgement and discretion in a high volume, complex operating environment to support senior management
• Organisational skills with strong attention to detail and ability to take responsibility for completion of workloads
• Excellent Communication (oral and written), interpersonal and liaison skills in dealing with senior management and internal and external stakeholders
• Advanced proficiency with MS Office suite and SharePoint, and ability to operate to BCE records management requirements.
• Capacity to work using initiative and as a team member to produce consistently high-quality work
• Possession of a current/valid Queensland Driver’s Licence

For more detail, please refer to the attached Role Description.

About the organisation

Brisbane Catholic Education is a learning community of over 146+ schools. We aim to provide quality teaching and learning outcomes for Prep to Year 12 students.

Why work with BCE? Stronger connections today | Inspired people tomorrow | Belong to something bigger to play a key role in building better communities for a future we will all be proud to be part of. You will quickly become a core part of a compassionate and professional team that values diversity of thought and a commitment to building and shaping future generations.

• Meaningful work where you can make a difference
• Flexible working arrangements
• Up to 12.75% superannuation (with co-contributions)
• Competitive remuneration with salary packaging and sacrificing options
• Strong BCEO staff community initiatives including Work and Welcome, Adopt-a-Family Christmas appeal and more
• Contemporary workplace environment including The Place (quiet reflection space), collaboration spaces, well appointed end of trip facilities, secure bicycle storage unit and BCEO onsite cafe with excellent coffee!
• Access to BCE's online Library.

BEGIN your application now to be considered for this exciting opportunity. This role is open to BCE employees only as part of an expression of interest,

Everyone at Brisbane Catholic Education models and fosters a and promotes a culture where student protection is everyone’s responsibility. Successful applicants will complete requisite pre-employment screening, in accordance with legislation, prior to appointment.

Equity and inclusion are at the and we recognise the benefits of a diverse workforce. We encourage and welcome candidates from all backgrounds to apply for this role.

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Should you require specific adjustments to the recruitment process to equitably participate, we encourage you to contact us at the time of application.

Employment status: Full Time Fixed Term

Contact Person: Carlie Riches

Contact Telephone Number: 07 3033 7633

Contact Email: criches@bne.catholic.edu.au

Closing Date: 04-Dec-2022