AddressWe are a portable toilet hire and liquid waste group of companies that is growing (supplying large events, construction, long term hires, and commercial and residential waste management).
The owners are dedicated to continuous incremental improvement in every aspect of the business.
Your role is to create and run the essential processes that enable the business to be effective, safe and efficient on a day-to-day basis and refine those processes to enable the owner's desired continuous improvement.
This is a long term role that will convert from initially casual to permanent for the right person.
A Day in This RoleThe following is a typical day in the working life of a person undertaking this role:
- Whenever in the yard area, including on arrival in in the morning, observe the state of the yard: confirm that our traffic management system is correctly in place, and adjust as necessary; notice what trucks are in the yard (so that they can be checked over/worked on); observe staff members, checking for safe working practices, presentation of uniforms (do more shirts need ordering?); observe building maintenance issues.
- First up, and throughout the day, monitor multiple email addresses (admin, maintenance, safety and [your name]) @ our two entities for reminders and arising issues.
- Use lists, checklists, and documents we have created in ClickUp to check for routine maintenance, safety or documentation reminders, personal assistant tasks for the owners, or other open tasks and determine the day's priorities.
- Revise and add to our lists, checklists and documents, for improved outcomes based on issues as they arise.
- Review vehicle and forklift maintenance feedback from vehicle drivers, and add any vehicle/plant maintenance updates into the maintenance list in ClickUp.
- Engage with in-house mechanic for updates on items that have been fixed/done to add to our vehicle maintenance history in ClickUp and then update the ‘to fix/do’ list for the mechanic.
- Consult with all staff in the business to improve safety across the board.
- Onboard any new staff members, update performance records, and perform general staff administration tasks.
- Work on the current priority project, such as: coordinating custom key tags for the fleet and key safes, creating safety policies aligned to the latest legislation, creating a truck contents inventory system; reviewing our cloud based file system to tidy up redundant files and simplify the structure; roll out standardised PCs across the business (by managing logins and software installations, not complex IT issues); round out large tender document completion; create staff position descriptions.
- Engage with the owners to identify and prioritise new tasks/projects for the improvement of the day-to-day operation of the business.
- Provide personal assistance to the owners.
- ClickUp
- ConnectTeam
- Microsoft Office Suite (Outlook, Word, Excel)
- Training will be provided for our in-house hire and service scheduling software.
- Prior demonstrable experience in a role requiring a high level of organisational and process building skills.
- A Certificate IV in Work Health & Safety would be beneficial but not required.
- Social media and marketing skills would be a bonus.
This is a role that will start off as CASUAL on a trial basis.
However, we are really looking to train someone thoroughly in all aspects of our processes and systems, and as a result we're offering a long term stable situation, and the role will become salaried and permanent inside of 12 months.
Our expectation is for this to be a 5 day a week role, however, our current admin ninja is leaving to complete their university degree full time, and has been working 3 days per week, so there is some flexibility.
(We are two interrelated companies: Hire A Loo for portable toilet hire, and Loogistics for liquid waste management, employment for this role is with Hire A Loo).
