AddressJob Title
Admin Asst III
Requisition
JR000013932 Admin Asst III (Open)
Location
Hobart, NY (Pharma) - USA036
Additional Locations
Hobart, NY
On-Time, Effective Delivery of Office Procedures that Ensures Work is Performed at the Right Level:
- Performs a variety of tasks involving data processing ranging from entry, collection, organization, input, and presentation in a variety of formats, including but not limited to charts, graphs, scientific/analytical, spreadsheets and databases.
- Performs a variety of administrative functions including but not limited to (e.g. bulk copying/scanning projects, submit requisitions and work orders, deliver material/information to other departments, proofreading and verification).
- Performs work order entry into the Maximo system.
- Submits purchase requisitions into the Maximo system.
- Manages filing for Validation.
- Coordinates travel and submits expense reports.
- Provide administrative support to Department Managers.
- Coordinates interviews for open positions.
- Coordinates visitors.
- Coordinates Approved Contract List (ACL).
- Coordinates and provides support to Kaizen events and training.
- Prepares presentations as needed.
- Attends meetings to document and distribute minutes and action items.
- Coordinates all Site Celebrations and community service activities.
- Maintains Site Digital Communications.
- Assists with Sample Shipping.
- Coordinates scheduling of Site Escorts and monitors Escort email account.
- Monitors Admin email account.
- Supports site hiring/recruitment events
- Coordinates visitors.
- Supports new hire orientation
- Captures meeting minutes and action items and distributes.
- Other duties as assigned
Useful, Timely Meeting Minutes:
- Organizes and attends meetings throughout the year. (For example: CAPA & MRB Meetings) Takes minutes, ensuring they follow the prescribed format, and distributes minutes for approval/follow up.
- Maintains transcribed minutes and supporting documents as warranted.
Site Meetings & Events Supported:
- Coordinates scheduling and organizing of complex activities such as large scale site events, meetings, conferences, conference rooms and guest accommodations, domestic and international travel.
- Coordinates catering requests.
