Admin Asst Iii

Job Title

Admin Asst III

Requisition

JR000013932 Admin Asst III (Open)

Location

Hobart, NY (Pharma) - USA036

Additional Locations

Hobart, NY

On-Time, Effective Delivery of Office Procedures that Ensures Work is Performed at the Right Level:

• Performs a variety of tasks involving data processing ranging from entry, collection, organization, input, and presentation in a variety of formats, including but not limited to charts, graphs, scientific/analytical, spreadsheets and databases.
• Performs a variety of administrative functions including but not limited to (e.g. bulk copying/scanning projects, submit requisitions and work orders, deliver material/information to other departments, proofreading and verification).
• Performs work order entry into the Maximo system.
• Submits purchase requisitions into the Maximo system.
• Manages filing for Validation.
• Coordinates travel and submits expense reports.
• Provide administrative support to Department Managers.
• Coordinates interviews for open positions.
• Coordinates visitors.
• Coordinates Approved Contract List (ACL).
• Coordinates and provides support to Kaizen events and training.
• Prepares presentations as needed.
• Attends meetings to document and distribute minutes and action items.
• Coordinates all Site Celebrations and community service activities.
• Maintains Site Digital Communications.
• Assists with Sample Shipping.
• Coordinates scheduling of Site Escorts and monitors Escort email account.
• Monitors Admin email account.
• Supports site hiring/recruitment events
• Coordinates visitors.
• Supports new hire orientation
• Captures meeting minutes and action items and distributes.
• Other duties as assigned

Useful, Timely Meeting Minutes:

• Organizes and attends meetings throughout the year. (For example: CAPA & MRB Meetings) Takes minutes, ensuring they follow the prescribed format, and distributes minutes for approval/follow up.
• Maintains transcribed minutes and supporting documents as warranted.

Site Meetings & Events Supported:

• Coordinates scheduling and organizing of complex activities such as large scale site events, meetings, conferences, conference rooms and guest accommodations, domestic and international travel.
• Coordinates catering requests.

Shortlist Job