Administration And Library Support Officer

Advertised Vacancy Number: IPS/SS884804

This is a permanent part-time (0.2FTE) position commencing Term 2, 2024 

Morawa District High School (DHS) seeking an enthusiastic and passionate Administration & Library Support Officer to join their friendly administration team.

We are seeking applicants who ideally possess strong communication, interpersonal and organisational skills, with an excellent customer service focus which will be used to develop and promote the school’s values, ethos and priorities across the community. Applicants should be self-motivated with the ability to work independently using initiative, collaboratively as a part of a team and in conjunction with a diverse range of individuals and professionals, maintaining a calm and professional service whilst prioritising tasks and dealing with conflicting deadlines in a busy school/office environment.

As an Administration and Library Support Officer at our school, you may be required to work across a variety of school administration areas, in addition to the library duties. Suitable applicants will support student-related activities such as maintaining student attendance records, generating routine reports and correspondence related to absenteeism, assisting with student enrolment procedures, undertake reception duties including greeting visitors, answering the telephone and responding to routine enquiries and requests for information

Suitable applicants will also administer library systems which ensure library records are up to date and Library resources are maintained and processed so they are accessible and available to students, staff and parents at all times. The Administration and Library Support Officer will coordinate library visits, assist with design and create library displays, and ensure library materials are available to staff, students and parents. They will assist in training and advice to staff and student on various library equipment and digital technology.

Other components of this role include assisting with various administration duties. This includes updating information in school information systems. You will also assist with various administrative including preparing correspondence, newsletters, excursion notes, notices, updating social media and other materials and booking equipment and facilities.

The ability to use computers and a range of application software packages, particularly Student Information System (SIS), spreadsheets and word processing would be highly desirable, as would experience in attendance, library systems, enrolments, RM Billing and other school-based processes.

Morawa District High School is a proud Independent Public School, providing a strong, sustainable education from Kindergarten to Year 12.  Morawa is situated in the Mid-West region, 370km from Perth.  The school strives to provide students with a stimulating and differentiated learning environment, encouraging all to be fully motivated to excel. Morawa District High School community promotes excellence in teaching and learning through positive relationships with students, staff, parents and the wider community.

The school offers a range of specialist programs to meet student needs and interests. These programs include our specialist Brass and Music program, Shooting Stars Program, The Stephen Michael Foundation Program and there is a strong focus on Vocational Education and Training (VET) in conjuncture with Western Australian College of Agriculture- Morawa.

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position. 

To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):

• Experience in providing general administrative support with ability to organise and prioritise tasks effectively.
• Ability to use computers and a range of application software packages, particularly databases, spreadsheets and word processing.
• Good verbal and written communication skills, including application of customer service principles and practices.
• Good interpersonal skills and ability to work unsupervised and in a team environment.

Applications will be assessed against these work-related (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Additional information about Independent Public Schools is also available here

For further job related information

You are encouraged to contact Linda Jenkins, Manager Corporate Services, for further information about this employment opportunity, including information about living and working in Morawa, by telephoning (08) 9971 25***or *************@education.wa.edu.au.  

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.

Your application should include:

• A two (2) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
• A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.

You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4***.

If you are having difficulty submitting your online application, please telephone (08) 9264 86***for assistance.

Eligibility and training requirements

Employees will be required to:

• Obtain a current Department of Education Criminal Record Clearance prior to commencement of employment
• Obtain or hold a current Working with Children Check
• Complete the Department’s induction program within 3 months of commencement
• Complete any training specific to this role required by Departmental policy
• Complete the Department’s training in Accountable and Ethical Decision-Making within 6 months of appointment
• Complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement.
• Provide evidence of eligibility to work in Australia for the term of the vacancy.

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4:30pm (WST) on Friday, 17 May 2024

APPLICATIONS MUST BE SUBMITTED ONLINE

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.