Administration Assistant Accounts

About the Company

Ahrens is a fifth-generation, South Australian family-owned company, with 120 years’ experience in delivering a diverse range of high-quality and cost effective products and projects across Australia, with footprints overseas.

We have become a full Construction, Engineering, Mining Services, Sheds & Silos and Water Storage company which provides complete turnkey project solutions, supported by 26 divisions and backed by 1300-plus people.

Pioneer Water Tanks is a leading division of the Ahrens family of brands and has been operating for over 30 years. We specialise in the design, manufacturing and construction of water storage tanks for rural, commercial, industrial and mining applications throughout Australia and around the world. With our head office located in Perth, WA, and operations throughout Australia and the USA, Pioneer Water Tanks continues to grow and thrive within its industry.

About the Role

An exciting opportunity for a full-time Admin Assistant to join the team at Pioneer Water Tanks on a 12-month fixed-term contract! As part of the Finance team, and reporting to the Accounts Supervisor, you will be the first point of contact for visitors and guests at the front office/reception area. This is a dynamic role as you will not only perform admin tasks but also support the team by assisting with accounts. The successful candidate will have strong customer service skills and previous experience in an office environment.

Key Responsibilities

• Be the first point of contact for all visitors/guests, offer relevant assistance and direct them to the requested person/location.
• Answering incoming phone calls and forwarding to the relevant personnel.
• Receiving and receipting incoming mail and distributing outgoing mail accordingly.
• Maintaining and managing the Pioneer Water Tanks email inbox.
• Manage Accounts Receivable in regards to invoicing rural deliveries.
• Support Accounts Payable tasks such as invoicing and reconciling transactions to supplier statements.
• Use the SAP software to maintain vendor and customer details, check/process receipts for staff vouchers and reimbursement claims and enter sales orders.
• Filing banking remittances and invoices to the relevant location.
• Following up on outstanding invoices/credits from suppliers.
• Perform banking duties in relation to supplier bank files and stamping invoices and ensuring they have been actioned before the provided deadline.
• Ensuring office stationary and general office and kitchen supplies are maintained, following the relevant approval process.
• Perform admin duties such as printing, laminating and scanning when reasonably directed.
• Assist Sales department as required.
• Undertake all other reasonable tasks and duties within your skill and ability, as directed.

Skills and Experience

• Previous experience in an office environment and in a customer service role.
• Strong attention to detail.
• Excellent time management skills with a strong capacity of meeting deadlines.
• Strong initiative and problem-solving skills.

Why Work at Ahrens & Pioneer Water Tanks

We are continually evolving and investing in our people and facilities to achieve satisfying outcomes.

We strive for a positive and supportive team culture which embraces diversity and innovation, and aligns with our core values including commitment, integrity and safety. In return we reward those who passionately work towards realising our vision.

Benefits

• Employee Assistance Program, supporting you and your family’s health & wellbeing
• Discounts to some of Australia’s leading corporate partners in private health insurance, gyms, travel, clothing, vehicles and more
• Generous paid parental leave entitlements to support you and your family
• Annual Employee Donation Scheme to support a charity/cause of your choice
• Family, social and team building events
• Opportunities for career progression

How to Apply

To apply click the "Apply Now" to submit your updated resume and cover letter, further enquiries can be directed to Marija Sladakovic, HR Coordinator on 08 8521 00***or via email to ***********@ahrens.com.au

Ahrens & Pioneer Water Tanks are Equal Opportunity employers who recognise the value in a diverse workforce. We are dedicated to promote an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds.