Administration Assistant (Responsible Thinking Classroom) - Holy Spirit College

Position: Administration Assistant - Responsible Thinking Classroom
Commencement Date: As soon as able
Employment Status: Term-Time
Hours per week: 35hpw
Classification: School Officer Level 3 (hourly rate of $32.23 - $33.60)
Applications Close: Monday, 12 February 2024
Holy Spirit College is a Catholic co-educational Years 7-12 college within the Diocese of Rockhampton, with an enrolment in 2023 of nearly 1200 students. At the heart of all that we do, is a commitment to Catholic values and the provision of a high quality education within an environment that is supportive and caring.
Your Role
A fantastic opportunity has become available at Holy Spirit College for a proficient and experienced Administration Assistant to join the team in the Responsible Thinking Classroom. This is a term-time continuing position for 35 hours per week, for an immediate commencement or as negotiated with the successful applicant.
In this role the successful applicant will provide a variety of support services with a depth of knowledge and broad range of skills in order to serve the educational function of the College.
Typical duties include but are not limited to:

• Carry out a wide range of secretarial and clerical duties at an advanced level, including Excel spreadsheet and report data manipulation, word processing, preparation of booklets and maintaining manual and computer records.
• Respond to enquiries from staff and students and address issues in accordance with routines, methods and procedures.
• Within routines, methods and procedures: provide support to RTC Teacher, RTP Director, Year Level Deans and staff in the RTP.
• Assist in preparation of internal and external publication of documentation.
• Use software application packages to create database computer file structures and spreadsheets/work sheets/reports.
• Maintain established central filing/record systems in accordance with routines, methods and procedures. This would include: creating and indexing new files; retrieving records (computerised and hard copy); distributing files within the College as requested, monitoring file locations an identifying and processing inactive and closed files.
• Within routines, methods and procedures liaise between the College, student and the student’s family where some discretion and judgement are involved, e.g. the selection of appropriate letter templates for correspondence.

For more information, please review the .
About you
We are seeking dedicated and compassionate individuals who are passionate about education and working with students.
Applications are welcome from anyone who would support the school's ethos and possess the following are encouraged to apply:

• understanding of and a commitment to the ethos of a Catholic school
• a genuine interest in supporting the learning and development of students
• strong communication and interpersonal skills
• the ability to maintain high levels of confidentiality in dealing with young people and their needs
• the ability to work well either individually or collaboratively in a team and to accept direction and support
• genuine care for the wellbeing of students
• adaptability and flexibility in a dynamic educational setting
• Tertiary qualifications at Certificate level or equivalent knowledge, qualifications and experience relevant to this role would be highly regarded

Experience in a similar role or working with children is desirable but not essential. We value individuals who are committed to continuous growth and are eager to learn and contribute to our educational communities.
We look forward to receiving your application and are sure that you will find a career with Catholic Education in the Diocese of Rockhampton very rewarding.
What we offer

• Competitive salary range - School Officer Level 3 - Annual salary range from $48,518 - $50,573 (dependant on experience)
• Superannuation of 12.75% contribution
• 4 weeks' annual leave per year (pro-rata)
• Modern facilities and resources
• Access to long service leave after 7 years of continuous service (portability of Long Service Leave may also be applicable)
• Access to corporate health discounts with either Bupa or Westfund Health Insurance
• Excellent leave entitlements to suit various situations
• Induction, professional development and learning opportunities

Mandatory Requirements

• A current valid Blue Card under the Working with Children (Risk Management and Screening) Act 2000 (WWC Act) and valid Suitability Notice is a requirement of the position.
• Ability to perform the physical requirements of the role in a safe manner.
• Australian work rights

How to Apply

• Complete the application below
• Applicants must read, understand and accept, as an explicit term of contract, the requirements of the

for employment in Catholic Schools * Upload a current resume and cover letter including contact details (phone and email) of three (3) professional referees

• Please ensure files are in Microsoft Word (.doc, .docx), PDF (.pdf) or photo (.jpg, .jpeg, .png) file formats.

Further information

• For a confidential conversation please contact Deanne Hearnden, Office Manager, Holy Spirit College, 4994 8600.
• For further information regarding the remuneration package, please contact Employee Support Services
• Applications during the shortlisting phase will be kept confidential.

Applications Close: Monday, 12 February 2024 (unless filled prior).
Catholic Education is committed to best practice in student protection policies and procedures and is an equal opportunity employer. Aboriginal and/or Torres Strait Islander people are encouraged to apply.
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