AddressAbout Us :
Established 40 years ago, P&M has developed an impressive client base, consisting of car dealerships, mining companies, metropolitan councils, right down to the one-man workshop.
We are a family owned business and have a large team of mobile technicians who handle repairs to all brands of equipment, which include, two post hoists, four post hoists, wheel aligners, wheel balancers, tyre changers, compressors, and diagnostic equipment.
We are also unique in that we house a fully equipped workshop, where we handle repairs to hydraulic and pnuematic equipment such as trolley jacks, bottle jacks, and transmission jacks.
About You :
- Certificate in Business administration or applicable years of industry experience
Position Summary :
In this role you will be provide administration support for managers and supervisors within the organisation. You will coordinate all incoming and outgoing communications for the business, receiving incoming telephone calls for the organisation, obtaining caller's name, and forwarding calls to the appropriate person or taking messages. You will also oversee email correspondence and assist in filing and documenting data. This role provides face to face interactions, greeting clients and visitors and directs them to the conference room or staff member's office. You will take additional administration duties, answering inquiries for the general public, scheduling appointments, receiving, or sending out messenger/courier items.
Key Requirements :
- Experience working within a similar environment
- Knowledge of administrative and clerical procedures
- Knowledge of customer service principles and practices
- Good keyboard skills
- Knowledge of computers and relevant software application
- Ability to diversify between tasks and responsibilities
- Excellent team player
- Flexible with tasks and dedicated to the role overall
- Responsible and mature minded
- Good time management abilities
Job Responsibility :
- Answer telephones, screen and direct calls
- Take and relay messages
- Provide information to callers
- Greet persons entering organisation
- Follow visitation procedures and processes for visitors
- Direct persons to correct destination
- Preparing letters and documents, receiving and sorting out e-mail and deliveries
- Manage and co-ordinate supplier quotes and invoices
- Deal with queries from the public , staff and customers
- Ensure knowledge of staff movements in and out of organization
- Monitor visitor access and maintains security awareness
- Provide general administrative and clerical support
- Prepare correspondence and documents
- Receive and sort mail and deliveries
- Staff mobilisation to sites
- Monitor and maintain office equipment
- Ensuring that common areas in office premises are equipped with required office supplies as appropriate.
- Monitoring the use of equipment and supplies within the office.
- Coordinating the maintenance and repair of office equipment.
- Tidy and maintain the reception area and offices
Job Functions :
Executive assistant
Job Benefits :
- Employee benefits
- Small, close team
- Long term, secure position
- Opportunity for career progression
Selling Point :
NA
Contact :
Rebecca Cant
