Administration - Contracts Support

Our Client is a renowned authority in delivering top-notch Trade Services within the Electrical and Mechanical domains. As a business that is 100% owned and operated in the Northern Territory, they take pride in their exceptional team and positive work environment. Due to recent expansion, the company is seeking a qualified Administrative Officer to provide vital support to the maintenance team. Join a company that values expertise, teamwork, and a commitment to excellence.

Overview
The role of Maintenance and Contracts Administration Support is integral to our Operations Department. It involves providing crucial administrative support for maintenance and contract works, requiring regular interactions with suppliers, contractors, clients, and field staff.

Key Responsibilities
• Schedule and coordinate work orders for contracts and clients.
• Answer and assist with phone calls and emails.
• Support Operation Department Managers in day-to-day scheduling, client tasks, and assigned special projects.
• Monitor contract requirements, ensuring adherence to standards, KPIs, and cost parameters.
• Evaluate vendors and prepare reports on orders and costs.
• Prepare weekly and monthly reports for clients, managers, and Business Directors.
• Ensure timely delivery of job quotations to clients.
• Manage progress claims, invoicing, and variations for clients.
• Maintain and manage filing systems, databases, and spreadsheets for works.
• Develop templates and documents.
• Provide internal training when required.

Skills & Experience
The successful candidate for this role must be able to demonstrate …
• Relevant experience in a similar role.
• Excellent interpersonal, organisational & communication skills.
• Advanced MS Office and adept IT capabilities.
• Ability to multi-task and manage deadlines in a fast-paced work environment.
• Driver's Licence
• Current Police clearance or ability to obtain

Benefits & Culture
In return, our client offers …
• Fast paced industry with a growing team
• Excellent remuneration on offer commensurate on experience
• Immediate start

To apply for this position please select the Apply Now button and forward your resume in MS Word format only. To have a confidential discussion regarding this role, please contact Mandy on 0488 229 ***.

PLEASE NOTE - To be considered for this position applicants must have the right to work in Australia. Only shortlisted applicants will be contacted.

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