Administration Officer

About Us:

Showing consistent respect to 75 years of Barossa winemaking heritage, Chateau Yaldara with its patchwork of vineyards has made the most of a Mediterranean climate – cool, wet winters and warm, dry summers. Today, holding true to our signature winemaking spirit of tradition and technique with imagination, Chateau Yaldara is taking this tradition forward

Embracing the premium wine regions of South Australia, Chateau Yaldara’s winemakers have always crafted faithful, balanced wines. And always will.

Chateau Yaldara is stepping forward and looking outward, ready to take our regional fine wines of distinction to new international audiences while also inviting and welcoming them to visit our winery… for the true experience of the world’s best wines.

About the Role

This is full time, Permanent Role, working closely with whole team, responsible for providing administration support to the business to achieve our key business objectives

This multifaceted position is integral in providing reception and administration support to 1847 Wines and Chateau Yaldara 

Key Responsibilities

• Ensure reception and switchboard functions are covered appropriately between 9:00am and 5:00pm each working day.
• Liaise with suppliers, clients, external agencies and stakeholders of the business as required.
• Coordinate relevant meetings, arrange catering, record meeting minutes accurately and distribute within defined time frames.
• Provide the department manager’s with administration and project support, as required, that are within employee’s competency and experience.
• Assist with external quality audits for accreditation and collate corrective actions to ensure consistent and compliant adherence to company policies and processes;
• Schedule and attend Safety Committee meetings; prepare and distribute meeting minutes; follow up on outstanding actions arising from Committee meetings.
• Co-ordinate the preparation, distribution and recording of incident investigations and near miss reports and follow up insurance claims.
• Manage stationery and uniforms purchase and store 
• Assist with coordinating all compliance training, in conjunction with the department managers.
• Maintain site registers to comply with all legal and company requirements. 
• Assist the relevant Managers with recruitment, induction, and onboarding processes.
• Assist with general support, issue resolution and asset management processes for the organisation’s Information Communication Technology (ICT) systems.
• Support the services of accounts payable as required.
• Assist with monthly stocktaking as required

About You

• Effective time management and organizational skills.
• Ability to work autonomously and under pressure.
• Demonstrated ability to problem solve in a dynamic, high-paced environment.
• Ability to build and maintain cohesive working relationships.
• Be presentable, approachable, and demonstrate a ‘can-do-attitude’ at all times.
• Strong attention to detail and communication and co-ordination skills are essential.
• Be able to clearly demonstrate discretion and confidentiality.
• Intermediate to advanced skills in Microsoft Office and relevant software/database applications.
• Experience in a similar role is desirable but is not essential.

Remuneration will be discussed with the successful candidate, based on skills and expertise.