Administration / Stores Assistant - Frank Baxter Youth Justice Centre, YJ

Company description:

Department of Communities and Justice

Job description:

Administration / Stores Assistant -

Frank Baxter Youth Justice Centre,

Youth Justice

• 1 x Ongoing Full-Time
• 1 x Ongoing Part time (21 Hours per week)
• Location: Kariong - Frank Baxter Youth Justice Centre
• Clerk Grade 1/2, Salary ($70,694 - $76,857 pa), plus employer's contribution to superannuation and annual leave loading

The Department of Communities and Justice acknowledges lived experience and how it contributes to the valuable work we do with the community.

We strongly encourage and support applications from people who are of Aboriginal and/or Torres Strait islander descent. While all applicants are welcome, once we have determined through merit-based assessment which candidates meet the pre-established standards of the role, preference will be given to candidates who meet the established standards of the role and are of Aboriginal and/or Torres Strait islander descent.

Your role

Provide administrative and reception services to internal and external clients to support the delivery of quality services for the unit. As an integral part of a team the role is responsible for managing administrative systems and procedures to deliver a high level of administrative and coordination support

What you'll do

Frank Baxter Youth Justice Centre is looking for two Administrative / Stores Assistant to work as part of the administration team to efficiently deliver administrative and support services for the operation of the centre.

• Act as a point of contact performing reception services including telephone and/or counter enquiries from staff and clients and provide a timely and effective information and referral service.

• Undertake a range of administrative services relating to the business, including non-complex client matters, word processing, data entry, preparing correspondence, collating documentation, maintaining electronic and file records and support with meetings and events to support the day-to-day operations of the team.

• Assist with financial and workforce transactional activities including purchasing, invoice processing, petty-cash, time-sheet management adhering to Departmental processes in accordance with relevant practices and standards.

• Provide administrative support related to project tasks or urgent centre wide actions including supporting the management team.

• Assisting in all store's functions, including checking, and receipting of goods, unpack deliveries, restock shelves and packing internal orders for collection.

• Assist with store and centre asset stocktakes.

What we're looking for

• You will enjoy working within a team environment, in a combined administration and stores role.

• Have a "can do" approach with a strong customer service focus.

• Familiarity and confidence in the use of core office software applications is essential including Microsoft Word, Excel and Outlook.

• As there is a stores function to this role you must be capable to perform manual labour duties.

• Working With Children Check (WWCC) clearance for paid employment.

Download the role description.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply - you do not need to meet every desired requirement for us to want to talk to you.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It's work that really matters.

Apply now and join Australia's top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply. You will need to attach an up-to-date résumé (maximum five pages) and a cover letter (maximum three pages) with a brief outline on how you meet the focus capabilities & requirements of the role and answer the two targeted questions below:

1. Describe a situation where you have had to manage a heavy administration workload and competing priorities within a short timeframe. What was your approach to managing this workload?

1. Give an example of how you have provided high level customer service (to an internal or external customer) which has met/resolved a complex customer issue/need.

Applications close 10 March 2024 at 11:59pm AEST.

Got a question?

For more information about the role or what it's like to work for DCJ, please contact the hiring manager Justin Sargent - Office Supervisor via **************@dcj.nsw.gov.au or on 02 4340 3***

If you've got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best, please call Lisa Smith on 02 8688 1*** or via ***********@dcj.nsw.gov.au

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information and advice on applying for roles at DCJ, visit Careers for Aboriginal people https://www.dcj.nsw.gov.au/about-us/careers-at-dcj/pathways/careers-for-aboriginal-people.html

Thank you for your interest in this role. We look forward to receiving your application.

Profile description:

The Department of Communities and Justice (DCJ) is the lead agency under the Stronger Communities Cluster. DCJ works to enable everyone's right to access justice and help for families through early intervention and inclusion, with benefits for the whole community. Stronger Communities is focussed on achieving safe, just, inclusive and resilient communities by providing services that are effective and responsive to community needs.