Administration Support Officer

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.Period of AppointmentFixed Term - until 19 May 2025.Hours per fortnight73.50 hours per fortnight - flexible options available.Duties

• Provide a wide range of clerical duties including word processing, preparation of correspondence and document production duties of a highly confidential nature.
• Liaise with Government Departments, outside Agencies, clients, and the general public in a sensitive manner.
• Provide personal and telephone reception facilities including handling enquiries, screening of telephone calls and providing accurate information to enquirers.
• Prepare, collate, process, verify and record data relating to clients, budgets, and other matters.
• Process orders and creditor's accounts, issue receipts and record expenditure related to budget requisites.
• Operate and maintain computerised information and record systems including a client data base, functioning within a state-wide inter-divisional network.
• Record, assess and distribute divisional and external mail.

Pre-employment ChecksThe Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.The following checks are to be conducted:1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.3. Identification check.Download the Statement of Duties and any Associated DocumentsHow to applyTo apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.Please apply online by clicking the 'Apply Now' button.Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6166 1435.For more informationAmber Stewart
Unit Manager
Phone (03) 6477 7169Reasonable Adjustment Queries(03) 6165 7603