AddressBe the Face of Our Growing Team: Administrative Assistant Needed!
Do you thrive in a fast-paced environment and love multitasking? We're seeking a highly organised and detail-oriented Administrative Assistant to join our dynamic team
At Project Building Certifiers, we take pride in our team's expertise. You'll be the first point of contact, ensuring a professional and welcoming experience for our clients. This role offers diverse support, assisting our certifiers and the wider team with administrative and marketing tasks.
Responsibilities:
Booking & Finance:
- Manage all booking processes
- Create invoices and handle debtor follow-up
Compliance & Administration:
- Maintain registrations for practitioners
- Ensure timely renewal of business, car, worker's compensation, and professional indemnity insurance
- Manage car registrations
- Oversee software maintenance and license renewals (Space Gass, Lotus Notes, Bluebeam, Siteground)
- Renew domain name before expiry
- Handle HR tasks, ensuring compliance with legislation
- Issue contracts to new staff members
- Maintain accurate timesheets
General Operations:
- Manage email communication
- Create and manage projects
- Answer phone calls and handle inquiries
- Issue fees
- Process lodgements
- Organise and manage office maintenance
- Update company website regularly to reflect current projects and achievements.
- Maintain LinkedIn profile with up-to-date information on ongoing projects and company developments.
- Perform other duties as requested by the Director
Qualifications:
- Minimum 2-3 years of experience as an Administrative Assistant or similar role
- Strong organisational and time management skills with the ability to prioritize multiple tasks
- Excellent communication and interpersonal skills
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with accounting software a plus
- Detail-oriented and highly accurate
- Ability to work independently and as part of a team
Benefits:
- Competitive salary
- Opportunity to work in a dynamic and growing environment
- Be part of a supportive and collaborative team
Please submit your resume and cover letter outlining why you're the perfect fit for this role.
