Administrative Assistant, Clinical

A bit about our exciting opportunity at NoosaCare:

NoosaCare is seeking an enthusiastic Administrative Assistant for our General Manager, Clinical (GMC). This is a newly created role, supporting primarily our GMC and our clinical and care teams in ensuring all of the administrative functions are undertaken to an exceptional standard. You will be working in the beautiful Sunshine Coast and can achieve an amazing work life balance that will ensure you get to experience all the Sunshine Coast has to offer!

NoosaCare provides the highest quality care and support to our residents in a family like community setting. As a boutique, not for profit aged care facility, you will experience a true sense of purpose when working with us. The tranquil surrounds and magnificent gardens will have you feeling as though you are working at a tropical resort, while knowing you are marking a real difference to the lives of our residents and their families. 

Working at NoosaCare has plenty of other benefits too, some of what we can provide includes;

• We can offer discounted, shared, short term accommodations options. We have properties located a short walking distance to our Carramar site and a short drive to our Kabara site, solely for the use of our staff. These properties are fully furnished, you will have lockable access to your room and most of the properties have swimming pools as well!  
• Salary packaging options that can see you packaging up to $15,900 per annum plus $2,600 on meals and entertainment, increasing your take home pay. 
• Paid parental leave.
• Well laid out, purpose-built facility with modern equipment and technology, including dedicated training spaces.
• Ongoing training and professional development opportunities.
• Full orientation and induction processes.

Our Community:

• “Our Mission, Vision and Principles create the platform upon which our organisational attitudes, behaviours and work practices will be strengthened, enacted, and monitored.
• Aged care is so important to us and our community that we strive to be the best Aged Care facility on the Sunshine Coast. We aspire to be a community where residents can live with dignity, respect and choice.
• NoosaCare is located across two incredible facilities – Carramar in Tewantin and Kabara in Cooroy.  As a community-based, not-for-profit organisation who put our residents and their families at the forefront of all we do.  Our state-of-the-art facility art located in stunning natural surroundings and landscaped gardens, where residents experience the highest level of care lifestyle choices they deserve.

NoosaCare Principles: 

• Residents, their partners and families are our primary focus.
• Our staff are our most valuable asset.
• We strive to be the best at all that we do.
• We work with compassion, care and open minds.
• We remember our origins and our part in our community.

As a Administrative Assistant for the Clinical team at NoosaCare you will:

• High level of communication skills. 
• Provision of excellent and confidential administrative support.  
• Undertaking tasks including (but not limited to) accurate minute taking, reporting, data input and export from various electronic platforms, accurate record keeping, multiple diary management.  
• Be compliant with all documentation requirements, including resident and finance information.  
• Actively participate in appropriate learning and development opportunities.
• Work in a high performing team and efficiently carry out a variety of tasks and assignments.  
• Work closely with the GMC to ensure that they are well advised of upcoming commitments and follow up as required.  
• Ensure the GMC is briefed on any workplace issues. 
• Privacy and confidentiality are maintained at all times. 
• Extensive use of Microsoft products and high level of proficiency in electronic data platforms. 
• Maintaining the document control of all Clinical electronic platforms including Complispace and LeeCare. 
• Draft all correspondence as directed by the GMC. 
• Support project management.  
• Manage meeting requirements including booking rooms, developing agenda’s and completing minutes. 
• Undertake the development of reports including (but not limited to) collating information for board reports, clinical reporting requirements.  
• Manage GMC diary.  
• Carry out any other tasks reasonably assigned to you.

About you: 

• 2+ years’ experience in providing Administrative support. 
• Friendly, positive and empathetic attitude. 
• Qualifications and/or experience in business administration.  
• Strong work ethic and an empathic attitude and the ability to provide high quality service. 
• The ability to be accountable, working both as part of a team and autonomously at times. 
• Strong and diverse communication skills. 

Only shortlisted applicants will be contacted to attend an interview.

Please email your Cover Letter and Resume to:

People Learning & Culture at **@noosacare.com.au 

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Click on “Apply for this job”