Administrative Officer

Closing Date:

Monday 27th May 2024

Administrative Officer – Level 4

Newcastle Community Health Service

About the role:

Engage in comprehensive administrative responsibilities, including managing the main reception phone to provide exceptional service by promptly responding to enquiries, redirecting calls, and addressing patient needs efficiently.

Facilitate service requests via Chime by efficiently managing booking schedules to streamline operations and enhance patient satisfaction.

Scanning, auditing, and organizing files involving disassembling, reviewing and preparing them for seamless transition to our nursing staff.

Manages our fleet of vehicles allocating them to our clinicians through our scheduling system.

Provide Administration support to our other Community Health Service sites.

In this role you will be available to work Monday – Friday 8.00 am – 4.30 pm. 

Where you’ll be working: 

• Newcastle Community Health Service is right in the heart of the lively city of Newcastle blessed with amazing beach vibes.
• You will be part of our dedicated dynamic CAPAC Team, consisting of a Service Manager, Nurses, Allied Health, Physiotherapists, Occupational Therapists, Social Workers, Dietitians, and Administrative Officers.

Benefits: 

• Up to 12 allocated days off each year (for full-time employees).
• Four (4) weeks annual leave for temporary and permanent employees (pro-rata if part time).
• Fitness Passport
• Employee Assistance Program (EAP) for staff and family members
• Opportunity to work and collaborate with a range of non-clinical and clinical professionals.
• Working for a highly regarded public health facility, where supporting the local community is at the forefront of our business strategy.
• Career Development opportunity.
• This position receives support from our Service Manager, and on-the-job training will be provided.
• Our team marks birthdays by indulging in delicious cake, enhancing your special day even further.
• Whether we are celebrating a special occasion or simply indulging in a leisurely afternoon, afternoon tea is a nice way to relax and connect with colleagues.

 About you:

• You will collaborate effectively within the team.
• You will be adaptable and ready to learn new skills and knowledge.
• You will possess strong administrative skills.

Additional information:

• An eligibility list will be created for future temporary full or part time vacancies.  
• This position is full time; however, job share arrangements will be considered.
• We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.

Need more information?

For role related queries or questions contact Amanda Robinson on ***************@health.nsw.gov.au

Information for Applicants:

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health.  For more information, please visit:  http://bit.ly/HNEHealthSteppingUp.

This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive

 for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.  All NSW Health workers are required to have completed a primary course of a COVID-19 vaccine which has been approved or recognised by the Therapeutics Goods Administration (TGA). New applicants must have completed the vaccination course prior to commencement with NSW Health or provide an approved medical contraindication certificate (AIR Immunisation History Statement) certifying the worker cannot have any approved COVID-19 vaccines available in NSW.

Acceptable proof of COVID-19 vaccination is the Australian Immunisation Register (AIR) Immunisation History Statement (IHS), or AIR COVID-19 Digital Certificate, or AIR COVID-19 and Influenza IHS. Booster doses are highly recommended for all health care workers who have completed the primary course of COVID-19 vaccinations. 

Salary Packaging: is beneficial to most HNELHD employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via *********@salarypackagingplus.com.au or 1300 40 25 23.

HNE Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.

Connect with us on Facebook and LinkedIn!