AddressBundaberg State High School is seeking a highly motivated Administrative Officer with a desire to work in Finance, a strong focus on customer services and attention to detail. This position is a temporary part-time (32.5hrs per week, 0.9 FTE) appointment until January 2025. Duties of this position predominantly relate to accounts receivable with assistance to accounts payable officer and Business Manager.
About the Department:
The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
About Bundaberg State High School:
Whilst steeped in tradition as one of the oldest Secondary Schools in Queensland, Bundaberg State High School symbolises and exemplifies excellence in public school education. Our students are surrounded by possibility and opportunity in many diverse and enriched programs, which provide all students with the opportunity to perform to the best of their ability in academic, sporting and cultural pursuits.
Our school recognises the Taribelang Bunda, Gooreng Gooreng, Gurang and Bailai peoples as the traditional custodians of the land.
Role:
Responsibilities include:
- Perform the day to day management of the school's financial activities, including identifying problems, negotiating with program managers, conducting research, seeking advice and recommending solutions
- Assist in the management of payment plans, Centerpay, school/college purchased time, and identifying and implementing process improvement opportunities
- Ensure that all accounts are paid and recovered in a timely and accurate manner and provide advice on financial matters
- Management of the asset database for Oneschool, including supplier information and coordination of the yearly stocktake
- Provide monthly reports generated from OneSchool to Principal, DPs, HODs, Business Manager
- Assist in Managing SRS
- Undertake the reconciliations of invoicing, receipting and reconciliation of customer accounts
- Provide a range of financial administrative activities and operations including the provision of data entry, maintain financial registers, and providing computing and clerical support for the effective operations of the office
- Ensure all accounts are paid and recovered in a timely and accurate manner and provide advice on financial matters
- Process invoices, purchase orders, corporate card and charge accounts into the OneSchool system in an accurate and timely manner
- Perform reconciliations of school Corporate Cards, Bank reconciliations and monthly Business Activity Statements
- Provide advice to school staff on GST considerations for school activities for example, purchasing of resources and services, excursions and fundraising
An ideal candidate would possess following knowledge and skills:
- Prior experience in a finance environment, Cash handling, GST & EFTPOS
- Proven ability to quickly understand and apply a working knowledge of applicable new processes and procedures to provide exceptional administrative support
- Well-developed Conflict Resolution Skills
- Ability to organise & prioritise individual workloads to meet strict timelines (Daily, Weekly, Monthly, Term)
- Communicate effectively and empathically, while displaying a high level of interpersonal skills
- Proven ability to work harmoniously within a team environment
Please refer to the attached role description for any mandatory requirements for this position.
To Apply:
- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 2-page written statement in response to the attached role description.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies. ( https://alt-qed.qed.qld.gov.au/working-with-us/induction/department/human-resources/inclusion-and-diversity#:~:text=Pathways%20to%20Parity,participate%20fully%20in%20our%20workplaces. )
