Administrative Officer - Toowoomba State High School

Toowoomba State High School is looking for a highly motivated Administrative Officer who will contribute to the effective and efficient administrative management of the school by providing relevant and timely administrative support to the Principal and Business Manager. This role provides support in our school's Student Centre and is offered on a temporary full-time basis.

About us:

The Department of Education (DoE) is committed to delivering responsive services focused on equity and excellence to Queenslanders and their communities. We promote equity and excellence by our commitment to respect, protect and promote human rights.  Our objectives are: a strong start for all children, every student realising their potential, fair and safe workplaces and communities, capable people delivering our vision.  Our vision is one of equity and excellence in a progressive, high performing education system that realises the potential of every student. 

Your role:

As the Administrative Officer you will:

Contribute to the effective and efficient administrative management of the school by providing relevant and timely administrative support to the Principal and Business Manager. You will work within existing guidelines to provide basic resolution of problems by reference to established procedure, consulting the Principal or Business Manager for matters that are more complex or non-routine

Responsibilities include:

• Performing a variety of day to day administrative and support services that are routine in nature and directed by thePrincipal or the Business Manager.
• Undertaking routine activities including reception (telephone and counter enquiries), arranging appointments,correspondence and general administration, maintaining school records, such as incident reports, studentadmissions, enrolments and departures, processing incoming and outgoing mail and email, and once approved,ordering and arranging student transport for sport excursions, trips and other school activities.
• Preparing minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums,examination papers, class notes and school Annual Reports. Draft, check correspondence, with guidance fromthe Principal or Business Manager concerning correspondence of a non-routine nature.
• Communicating with internal and external stakeholders (e.g. school and departmental staff, parents, students, andcommunity members); provides information and advice in line with school policies and/or Principal directives; and demonstrates empathy, emotional understanding and support.
• Apply day to day independence in determining work schedules and sequences within a well-defined environment with regular managerial supervision.

Please refer to the attached role description for any mandatory requirements for this position. 

To Apply: 

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history) 
• Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role. 

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. 

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. 

Applications from recruitment agencies will not be accepted. 

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE). 

The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies. ( https://alt-qed.qed.qld.gov.au/working-with-us/induction/department/human-resources/inclusion-and-diversity#:~:text=Pathways%20to%20Parity,participate%20fully%20in%20our%20workplaces. )