AddressLiftRite Hire & Sales is a materials handling company that has been in business since 1983. We offer our customers the option to hire or buy equipment and supplement this with after sales support such as parts supply and providing servicing, maintenance and repairs to equipment.
We are seeking an experienced Administrator on a part time basis to join us at our premises in Canning Vale.
Position Overview
Position will be responsible for assisting the Managing Director, Finance & HR Teams with Administration duties.
Permanent Part Time role, school hours available.
POSITION RESPONSIBILITIES (not limited to the following):
- Assist in the development of effective and efficient policies and processes in regard to the Company’s administration and general office operations.
- Familiarise, implement, participate and promote Company Workplace Health & Safety (WHS) objectives, values, policy, processes and procedures.
- Maintain compliance registers and documentation including but not limited to testing & tagging, inspections and tool box meetings.
- Schedule meetings and travel arrangements for senior members of the company
- Assist with internal & external staff training requirements.
- Coordinate internal and external social events.
- Management and booking of meeting rooms and ensure meeting areas are tidy and ready for the next visitor/meeting.
- Assist Managing Director as directed with new and ongoing projects. eg Digital Archiving & Digital transformation of procedures.
- Provide secretarial support to the Managing Director
- Administering Purchase Orders for all procurements
- Provide Administrative support to Finance & Human Resources team as required
- Liaise with external contractors in relation to day to day running of the office.
- Document control, reporting and filing
- Manage incoming & outgoing mail
- Manage and maintain office supplies and staff amenities
The Person:
- Advanced computer skills. Knowledge of Google Suite would be advantageous.
- Good communication (written and verbal) and interpersonal skills.
- Strong organisational, coordination and prioritisation skills to achieve deadlines.
- Able to work well both within a team environment and autonomously.
- Committed towards undertaking duties efficiently with a strong attention to detail.
- Professional personal presentation.
- High level of confidentiality.
- Capacity to establish the trust and respect of the internal and external stakeholders.
- Strong ability to work with colleagues at all levels of the organisation and to transfer information, skills and knowledge to other staff members.
