AddressWe have an exciting opportunity for a motivated and engaged individual to join a successful global company. You will be reporting to the two TPS Resource Managers based in Perth, you will provide dedicated operational to support to more than 50 FSEs from Australia and Papua New Guinea. This role coordinates with two other support personnel to ensure timely, accurate and effective support to Field Operations across Australia and Papua New Guinea.
Your responsibilities would include, but not limited to:
- Maintain accurate records of FSEs compliance with FRAME and BOSIET medical requirements. Ensure FSEs complete FRAME medical examinations within required timeframes. Noting that some sites have specific medical requirements – BP Tangguh, ExxonMobil PNG.
- For ANP FSEs, ensure that the record of sizes for each FSE is accurate and up to date. Ensure that each FSE is provided with sufficient PPE to allow him to work across all sites in region. Noting that some sites have specific PPE requirements that differ from the standard PPE specification – notably Woodside and ExxonMobil PNG.
- Hold back-up stock of PPE in the Perth Office and Brisbane office so that FSEs and other TPS personnel are able to access PPE quickly if the requirement arises.
- Manage the quality of PPE and ensure that embroidery is completed on all PPE clothing. Conduct regular reviews of FSE data within ServiceMax to ensure that the data is accurate and up to date. Work with FSEs to update or correct any incorrect data.
- Review and process FSE timesheets within the Australian KRONOS payroll system. Ensure that site allowances and overtime hours claimed are in accordance with all requirements.
- Highlight and resolve any discrepancies by working with the FSEs, Resource Managers and Service Managers.
- Liaise with IT Services to ensure that all telephone or computer issues experienced by FSEs are resolved without delay. Work to ensure that new telephones and IT hardware are shipped reliably, quickly and correctly to FSEs, minimising their down-time due to lack of access to the systems.
- Liaise with CWT, to assist our FSEs and OEMs in booking complex flight itineraries that are aligned with country, site and local travel restrictions and accommodation limitations.
- Liaise with the Finance team in Italy to review the FSE costs booked in the ledger every quarter to ensure accurate allocation of costs.
- Support compliance and auditing activities on behalf of Global Operations.
To be successful for this role, you must have:
- Experience in office administration support for a multinational company.
- Experience with accounting and administrative systems used by Baker Hughes, including SalesForce, Oracle, B2P and SAP Ariba. Experience with similar packages pay also be considered.
- Prior experience working with a remote workforce within the construction industry or heavy industry within Australia.
- Prior experience working at an international level with other cultures and nationalities.
- Exposure to major resource and/or Oil & Gas projects.
- Highly inclusive with strong team-based work attitudes.
- Comfortable working with different cultures and languages on a daily basis.
- Ability and willingness to be flexible with working hours.
- A strong knowledge of the English language, including grammar, spelling and appropriate style and tone.
- Excellent computer literacy- MS Excel, MS Word.
- Ability to communicate effectively and professionally within a technical environment at all levels from tradesmen on site to senior management.
- Ability to forecast, plan and anticipate business needs.
- Ability to balance workload under short deadlines and changing priorities in a fast-paced environment.
What you get:
- Amazing opportunities for professionals to contribute their expertise & continue to grow
- The opportunity to work within a fantastic and supportive team
- Career progression opportunities
- Contemporary work-life balance policies and wellbeing activities
- Tailored financial programs
About us:
Workfast is a labour-hire company working with some of Australia's largest companies. We operate in all states of Australia and our employees work in all industries. When you join our team we make sure that you're looked after, paid well and that we follow all Australian Fair Work standards.
Workfast embraces diversity and encourages applications from people with disabilities. If you have any support or access requirements, we encourage you to advise us at any time of application.
If you are interested in this position, please click the link to apply.
