APS6 Governance and Secretariat Officer

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.
Our client is seeking to engage an APS6 Governance and Secretariat Officer.
Contract Length: 12 months
Rate: $60.26 Hourly (excluding super)
Security Requirement: Negative Vetting 1 (Mandatory)
About the Role:
The APS6 Governance and Secretariat Officer (Labour Hire) is accountable under limited direction to undertake complex work that is guided by legislation, policies, procedures, standards, methodologies and precedents.
The position is a team leadership position within the Agency and will have delegated authority and responsibility to resolve issues and risks across a range of activities. The role is required to provide leadership, control, planning, resource management, performance management and decision making for the Team Membership within the work area.
The APS6 Governance and Secretariat Officer (Labour Hire) has reasonable autonomy and accountability to exercise both initiative and judgment to interpret legislation and policy, in the application of practices and procedures to achieve outcomes within the functions.
Responsibilities of the role include but are not limited to:

• Undertaking secretariat and governance functions including, coordinating meetings and attendees, preparing documents, agendas, taking minutes, managing action lists and preparing submissions for working groups, sub committees and committees.
• Providing support and advice to other areas of the Taskforce Management Office (TMO), and the Committees of the Fraud Fusion Taskforce.
• Contributing to the development and maintenance of governance policies, procedures, and guidance documents.
• Assisting in the monitoring and communication of Committee actions and outcomes and ensuring the accountable executive is addressing the relevant action items.
• Maintaining corporate records including minutes, committee terms of reference, registers of interest, decision registers and action registers.
• Reviewing and editing documents ensuring a very high standard, aligning with the format and template requirements for senior executives.
• Managing mailboxes of the branch, bringing relevant matters to the attention of the Director, Governance, and other referring other matters appropriately for prompt action.
• Effectively managing day to day demands and competing priorities across Committees and renegotiating timeframes where necessary.

Key skills required for role:

• Demonstrated experience in providing effective executive/administrative/ secretariat and support services.
• Demonstrated experience in building and maintaining effective internal and external stakeholder relationships.
• Excellent time management skills with demonstrated ability to effectively manage competing priorities in a dynamic environment.
• Excellent organisational skills with demonstrated ability to work flexibly and autonomously in a dynamic environment.
• Demonstrated ability to work collegiately as part of a small team, but also across teams within the Taskforce.
• Displays a high degree of personal integrity, professionalism sound judgement, discretion, resilience.
• Displays a commitment to continuous improvement to support effective governance practices by contributing to the maintenance and development of governance policies, procedures, and guidance to enhance administrative processes, and optimise efficiency to support better practice and achieve quality outcomes.
• Excellent oral and written communication skills to support preparation of written material including agendas, minutes, submissions and communications for internal and external stakeholders.
• Coordinate and maintain Governance Committee records including minutes, committee terms of reference, registers of interest, decision registers and action registers.
• Assisting with monitoring and managing Branch mailboxes to recommend or refer relevant matters as appropriate for action.

Desirable skills to have for the role:

• Strong understanding of governance committees in Federal government environment.
• Ability to make decisions and apply judgement to anticipate stakeholder needs and requirements.

If you feel you are a suitable candidate submit your application by hitting “Apply for this job”. Alternatively, you can call Leanne Porter on 02 6268 9926 for further discussion.
Please Note - The due date for this submission is 07/02/2024.
At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people living with a disability and the LGBTIQA+ community.
You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion