Address If you thrive in dynamic environments and possess exceptional organisational skills, we have an exciting opportunity for you as an APS6 Secretariat. As part of the team, you will play a crucial role in providing high-quality professional secretariat services, often in demanding settings. Under limited direction you will be responsible for the day-to-day management of various administrative tasks, ensuring seamless operations and effective support to their team.
Key Responsibilities:
Manage the shared mailbox efficiently, ensuring timely responses and proper documentation.
Coordinate meeting documents, including agendas, papers, and briefing materials.
Capture accurate meeting notes and maintain precise attendee lists and action items.
Update and manage content on the intranet page, ensuring relevance and accuracy.
Develop and maintain clear and concise guidance material to support operations.
Continuously review and enhance secretariat functions and processes.
Maintain accurate records, including databases and meeting checklists.
Liaise effectively with internal and external stakeholders to facilitate collaboration and achieve organisational goals.
What We Are Looking For:
Knowledge and Experience:
Strong organisational and project management skills with exceptional attention to detail.
Demonstrated experience in navigating complex topics within sensitive environments.
Previous experience in secretariat or executive assistant roles is highly desirable.
Skills and Capabilities:
Ability to deliver high-quality work with exceptional attention to detail under pressure.
Excellent verbal and written communication skills, particularly with senior management and stakeholders.
Capacity to provide well-informed advice on complex policy matters to senior executives.
Ability to manage competing priorities and strategic objectives effectively.
Proactive approach with a strong sense of initiative and personal accountability.
Collaborative mindset with a proven ability to build and maintain effective working relationships.
Eligibility and Other Requirements:
Security Clearance: Baseline Vetting security clearance required or willingness to obtain and maintain clearance at this level.
Citizenship
Keywords: Secretariat, Administration, Project Management, Stakeholder Engagement, Policy, Coordination, Communication, Organisational Skills, Security Clearance, Government, Professional Services.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
