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SalaryThis growing Federal government agency supports Australians in achieving their goals and supporting them to live a better life. Their work has an impact on a significant area in the social sector, and you can contribute to the difference that they make in this role. This agency is known for having a great culture across different teams, and they're looking for an APS6 Senior Events Officer to join their Victorian headquarters in the heart of Geelong.
What's in it for you:
- Fantastic office location in Geelong with hybrid potential
- 12 month contract with possible extension
- Standard full time hours Monday to Friday
- APS6 $60.26ph + super including casual loading
**Mandatory: Australian Citizenship required to work within Federal Government.**
About the Role:
The APS6 Senior Events Officer is a pivotal role within the Agency. With the potential to work across the Events team's functions of Events management, Events support, Third-party events and expos and Executive and Ministerial support, this position requires a skilled professional with a strong background in event management, capable of planning, executing, and evaluating a diverse range of events to ensure their success.
As the APS6 Senior Events Officer, you will be at the forefront of event planning and organisation, playing a crucial role in shaping the Agency's presence in industry summits, conferences, workshops, seminars, and forums. With a focus on delivering exceptional experiences, you will collaborate with internal and external stakeholders to align event objectives with the Agency's goals, ensuring that each event serves as a valuable platform for knowledge exchange, networking, and engagement.
The APS6 Senior Events Officer is responsible for the following:
Responsibilities include but are not limited to:
Accessibility: Advocate for, and enact, best practice accessibility at the events we attend to
ensure all attendees have equal participation. Arrange interpreters and accessibility supports as
required if they are not provided by the host already.
Event coordination and management: Take charge of planning and organising events, including summits, conferences, workshops, seminars, and forums. This involves identifying event objectives, creating timelines, and coordinating logistics such as venues, catering, and audio-visual requirements. The role also assists, where required, external event hosts to arrange event logistics and provide all the information required for Agency representatives at the event, research and summarise the background of each event and provide information outlining benefits to the agency in attending, along with identifying any risks.
Stakeholder Engagement: Work closely with internal and external stakeholders to understand their event requirements and align event objectives with organisational goals, and collaborate with different teams, including communication, marketing, and policy, to ensure events effectively engage relevant stakeholders.
Project Management: The Senior Event Officer is responsible for developing project plans, monitoring progress, and coordinating with crossfunctional team to ensure smooth execution.
Budget and Financial Management: Monitoring event budgets, tracking expenditure, and ensuring financial resources are allocated appropriately. They work with allocated budgets and seek opportunities for cost savings without compromising the quality of events.
Achieve brand excellence: Brand consistency and engagement to be achieved through following best practice guidelines for printed/online event materials including logo usages, brochures, adverts, and bios.
Venue briefing: Liaise with venues on event logistics and provide detailed calendar invites with all the information you need for the event, and provide bump-in and bump-out support where available.
Supplier and Vendor Management: The Senior Event Officer engages with event service providers, negotiates contracts, and manages relationships to secure necessary resources and services, and coordinates the use of external suppliers to hire, store, transport expo furniture and materials.
Risk Management: The Senior Event Officer identifies potential risks, develops contingency plans, and ensures compliance with relevant policies, regulations and health and safety standards.
Evaluation and Reporting: Post-event the Senior Events Officer evaluates their success, gathers feedback from attendees, and prepares comprehensive reports. They analyse data, identify areas of improvement, and provide recommendations for future events.
Key skills required for the role:
- Positive contemporary attitudes to people with disability, high level understanding and knowledge of disability, and its impact on individuals.
- Relevant experience in event management, with the ability to manage multiple events simultaneously and work under tight deadlines.
- Excellent stakeholder engagement and communication skills to collaborate effectively with internal teams, external partners, and suppliers.
- Budget management experience.
- Strong critical thinking skills and the ability to adapt to changing circumstances.
- Attention to detail, organisational skills, and the ability to prioritise tasks effectively.
- Outstanding communication and interpersonal skills to develop and maintain networks.
- Able to negotiate effectively by listening differing ideas and views to develop a clear understanding of the issues, and to present persuasive counterarguments.
- Proficiency in risk assessment and management, ensuring events comply with relevant regulations and policies.
- Public service or large organisational experience
- Strong project management skills
- Venue and supplier knowledge (in your state/capital city, or local area)
**Mandatory: Australian Citizenship required to work within Federal Government.**
If you have the relevant experience, please click 'APPLY' to upload your details and resume to be considered for the role.
APPLICATIONS CLOSE 02/02/2024 at 09.00AM AEDT. At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people living with a disability and the LGBTIQA+ community.
You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion
