AddressAbout us
Queensland's premier arts festival, Brisbane Festival lights up the city each September with extraordinary art, installations, and live performances from home and across the world. We are Boldly Brisbane – we reflect the diversity and unique voice of our river city. Our people make the impossible possible through passion, hard work, and care.
The Position
Brisbane Festival’s Associate Producers work with the Creative Producers to deliver various projects within the artistic program for Brisbane Festival. The Associate Producer is responsible for assisting in delivering delegated projects, liaising with artists and coordinating artist logistical requirements.
The Festival currently has opportunities for a small team of Associate Producers, starting off initially part-time from end of June, moving to full time from August until early October.
Some positions will commence on Monday 24 June 2024, for a 14 week contract, while others will commence July/August depending on requirements.
Roles and Responsibilities
- Support the Creative Producer to successfully coordinate the planning and delivery of delegated program areas.
- Assist with the accurate and timely coordination of delegated program areas, including:
- Drafting of artist agreements
- Preparation and maintenance of artist and program schedules
- Coordination of visas and documents for artists
- Arrangement of travel, ground transport and accommodation for artists
- Liaising with venues and suppliers
- Assisting with budget/finance reporting
- Following up of all contracts, public liability records, APRA and other required artist information including marketing materials
- Collaborating with technical staff on production schedules and event management plans
- Assisting with Front of House staffing, training and rostering
- Establishing and maintaining effective team communication with all departments including logistics, technical, marketing, publicity, development, finance and administration
- Attending departmental meetings and external meetings as required
- Any other duties as directed by the Creative Producer or Program Director
Work with the Creative Producer in the daily operation of designated venues and locations during Brisbane Festival
- Work closely with the Creative Producer and other Brisbane Festival staff to oversee designated venues and sites, providing attention to detail regarding overall venue presentation including cleanliness, patron and staff safety, signage, and access to hospitality and seating areas
- Ensure the timely and accurate handling of all venue resources including food and beverage stock, promotional materials, green room and dressing room requirements and artist packs
- Maintain close consultation with the artistic and production teams during bump-ins, seasons and bump-outs to ensure all venue and production elements are coordinated and in place for all public performances
- Assist marketing and corporate development staff to smoothly integrate sponsor requirements and corporate functions into delegated program areas
- Maintain high quality communication and positive relationships with Brisbane Festival staff, venue and ticketing staff, suppliers, artists, patrons and VIPs
- Work closely with the Creative Producer to manage designated events and venues, and maintain high standards of organisational skills and administration processes, to ensure the smooth delivery of all events
Maintain high standards of organisational skills and administration processes, including accurate written and verbal communication, to ensure the smooth delivery of all events
- Develop and maintain a high degree of competency in the operation of the company’s systems (training and support will be provided)
- Assist the Creative Producer to prepare all information necessary for implementation by technical, marketing, development, publicity, finance and administration teams through the appropriate systems
- Maintain up-to-date filing of all company correspondence
- Maintain a high level of proficiency in the use of Microsoft Word, Excel and Outlook as well as a high degree of grammatical accuracy at all times
- Provide concise and informative reports (verbal or written) to the Creative Producer on a weekly basis
- Minute meetings and prepare agendas as required
Relevant Experience
Essential
- Experience working with artists and coordinating artist logistical requirements
- Excellent people management and communication skills
- Exceptional administration skills
- Broad knowledge of and experience working in the performing arts
- Ability to work as part of a team and follow direction
Desirable
- Tertiary qualification in theatre, entertainment or arts management or an equivalent combination of relevant knowledge, training and/or experience.
- Demonstrated use of a database system, or the capacity to quickly obtain these skills.
- Experience in event management or a festival environment
Apply Now
Visit brisbanefestival.com.au/jobs to download the Position Description and submit your application. Applications close 4pm 7 May 2024. Applications are strictly confidential.
Research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalised folks tend to only apply when they check every box. So, if you think you have what it takes, but don't necessarily meet every single point above, please still get in touch. We would love to have a chat and see if you could be a great fit.
Brisbane Festival is an equal opportunity employer committed to diversity in the workplace. Our vision is to have a team which reflects the breadth and diversity of Brisbane’s population. Aboriginal and Torres Strait Islander People, LGBTQIA+, culturally and linguistically diverse applicants and people with a disability are encouraged to apply.
