Aus (Canberra) - Administrative Officer, Ao (Part-Time)

1
Main purpose of job:
BHC Canberra is at the centre of a five-post Australia Network (the other posts are Sydney, Melbourne, Perth and Brisbane). The network encompasses approximately 140 staff, with over 10 different departments represented on the overall platform. We are responsible for delivering across the breadth of the UK-Australia relationship, from security and defence to trade and prosperity, from consular and law enforcement to political and foreign policy, and from science and tech to agriculture and health, and more.
This role sits within the High Commissioner's Private Office alongside the Chief of Staff, Executive Officer, Visits & Events lead. The main purpose of this role is to provide administrative support to the Private Office, ensuring the smooth delivery of requests from the High Commissioner and wider office. This role is part-time.
Roles and responsibilities / what will the jobholder be expected to achieve?

• Finance: responsible for ensuring accurate record keeping of the High Commissioner's travel and miscellaneous expenses. Ensure expense reports are submitted on time each month with all transactions accounted for.
• Inbox management: manage the general enquiries inbox, triaging requests and enquiries to the relevant teams across the network and responding directly when necessary.
• Travel booking: book flights, accommodation, and other travel requirements as requested by the High Commissioner and Deputy High Commissioner. Maintain accurate records of these spends for transparency purposes.
• Events: provide administrative support for events hosted by the High Commission. This may include: sending invitations, monitoring RSVPs and dietary requirements, and supporting the Events lead on operational delivery.
• Other responsibilities as required: note-taking of meetings, setting up internal calls, ordering office supplies, as well as other ad hoc requests.

Essential qualifications, skills and experience 1

• Financial literacy and experience with budget management
• Proven administrative skills.
• Experience using Microsoft Office
• Strong organisational and time management skills
• Ability to work under pressure to meet deadlines
• A team player who is able to work flexibly as team priorities change
• High degree of confidentiality.

Language requirements:
Language: English
Level of language required: Fluent
Desirable qualifications, skills and experience 1

• Experience working with a diplomatic mission or government would be a benefit but not essential.

Required behaviours 1
Managing a Quality Service, Delivering at Pace, Working Together
Application deadline 1
31 January 2024
Grade 1
Administrative Officer (AO)
Type of Position 1
Part-Time, Permanent
Working hours per week 1
15 Hours and 12 Minutes
Region 1
Asia Pacific
Country/Territory 1
Australia
Location (City) 1
Canberra
Type of Post 1
British High Commission
Number of vacancies 1
1
Salary Currency 1
AUD
Salary 1
Gross $30,216 per annum + 11% superannuation
Start Date 1
25 March 2024
Other benefits and conditions of employment 1
This role advertised is a Part-Time, Permanent role to be based in Canberra.
Salary is at AU$ 30,216 per annum (paid out monthly), plus 11% superannuation.
Appointment is subject to an AFP records check and UK security clearance.
Open to Australian citizens, permanent residents, and partners/ dependents of UK-based diplomatic staff currently posted in Australia.
The Australia network offers a wide range of learning and development opportunities, including job-specific training as necessary and broader learning linked to the FCO Diplomatic Academy. There are opportunities to job-shadow other staff, and the successful applicant will be encouraged to take part in broader British High Commission activities. The British High Commission is committed to providing all staff with learning and development (L&D) opportunities and we will work with you to develop your own L&D plan.
Additional information 1
Your application must be submitted before 23:55 AEST-Australian Eastern Standard Time (UTC/ GMT +10) on the day mentioned in the above field “Application deadline”
Applications must include a current CV and kindly omit any personal information such as Name, Contact Details, Birthday and Gender.
All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a 'reserve list'. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”.
Advertised start date is provisional and subject to completion of reference and security checks.
Kindly check your application centre or email regularly for any update on the status of your application.
Reminder: Notifications about interviews and the conduct of interview may be subject to change. Please note that given the restrictions imposed due to COVID-19 candidates must be prepared to be interviewed via VTC.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.