Bids & Proposals Coordinator

Primary Location VIC - Melbourne
Job Description Summary An exciting new position has arisen for a Bid’s & Proposals Coordinator to join Service Streams Corporate Division based in Vic, Melbourne
About the Role
As the Group Bids & Proposals Coordinator you will work with the Strategy & Growth team to support all divisions Bids & Proposals Teams. The Group Bids & Proposals Coordinator plays a central role in the corporate team through assisting in all matters of administration of the business development and tender process, increasing the capacity of the Group to identify and generate new work.
Nature of position: Permanent, Full Time
Location: Melbourne, VIC
Reporting Line: Bids & Proposal Manager
Key Responsibilities:
Business Development / Work Winning / Bid Library

• Coordinate, maintain and enhance the Group wide Work Winning / Bid Library tender library, update key company information, certificates, financial records etc
• Work closely with the Group Bids & Proposals team to support each other with managing the content on the Work Winning library, formatting documents and graphics development

Bids & Proposals Support and Coordination

• Provide administrative support for Bids & Proposals and coordinate the tender process
• Organise and coordinate document management system, response templates and tender documentation during the bid process, including formatting documents and troubleshooting
• Collaborate with corporate support and operational teams, including business development, legal, finance, project managers, subject matter experts, and executives, to gather information for bid development
• Maintain positive relationships with clients, partners, and stakeholders, ensuring effective communication and timely responses to queries related to bid submissions
• Attend pre-bid meetings, site visits, and clarification sessions to gain a deeper understanding of client requirements and foster strong relationships

Content Development

• Assist in the preparation of bid content, marketing materials, document formatting and client presentations
• Assist the Strategy & Growth team members in meeting deadlines and workloads

Business Development

• Monitor tender notification service portals and systems via the shared tender mailbox to identify new opportunities
• Participate in reviews of internal Bids & Proposals procedures and suggest improvements.
• Coordinate the business opportunity tracking system, ensuring information is accurately maintained and timely approvals
• Provide advice and assistance to the internal Bids & Proposals teams to support the accuracy of the business opportunity tracking and tendering systems
• Provide support to prepare the monthly reporting of the Groups Business Development for executive and board level on the status of Bids & Proposals and performance of the Group

Governance

• Coordinate the Service Stream Investment Committee weekly agenda and approval process for Bids & Proposals across the Group
• Support the coordination of governance documentation approvals for Bids & Proposals across the Group

About You:

• 2+ years demonstrated experience working in bid teams within large professional organisations
• Preferred experience in a Bids & Proposals team setting or business development working with tender documents
• Intermediate to advanced knowledge and demonstrated experience with Microsoft Word and PowerPoint
• Proficient in MS Word, PowerPoint and SharePoint
• Experience using Adobe InDesign, Illustrator and Photoshop (Highly Desirable)

About Us:
Service Stream, together with its subsidiaries and affiliates, is a leading national service provider to develop and operate Australia's essential communications, energy and water networks in the telecommunications, utilities and transport industries. We specialise in the design, construction and maintenance of new and existing networks, and deliver end-to-end engineering and asset management solutions on behalf of our blue-chip client base. Service Stream is committed to building a workplace culture that values diversity and inclusion. We actively promote the employment of Aboriginal and Torres Strait Islanders, people with a disability, LGBTQI and other diverse groups to strengthen relationships and benefit our people, clients, and communities. Service Stream are a signatory to the Veterans Employment Commitment. We value the skills and experience of ex-ADF members and their partners and will strongly consider veterans who meet the key criteria for our employment opportunities.
Department Business Development
How to Apply
If this sounds like you apply now to the Service Stream Recruitment Team via the online application button.