Board Coordinator Joint Ventures

Working at Transurban is different; it’s a place where you can see the benefits of your work play out in real life, every day. We create city-sized solutions—building and operating safer, smarter, and more sustainable roads—to solve pressing transport challenges that are slowing cities down.About the roleWe’re seeking a motivated and enthusiastic Board Coordinator to join our NSW team.In this pivotal role, you'll be instrumental in providing seamless, high-quality coordination and governance services to support the effective functioning of joint venture (JV) boards, committees, and subsidiaries. You will work closely with JV Company Secretaries to deliver high level secretariat services to the JV Boards and Board Committees.Adaptability is key as you'll liaise with various internal and external stakeholders, demonstrating initiative, confidentiality, and strong organisation skills.Day-to-day, you will:Support the JV Company Secretaries with the collation and despatch of JV Board and Committee papers.Assist the JV Company Secretaries with the lodgement of all information required to be lodged with the corporate regulator.Provide administrative support to the Chair, Directors and Company Secretariat Team including coordinating and scheduling meetings, and diary management.Work with the JV Company Secretaries and Directors to prepare the annual schedule of JV Board and Board Committee meetings and any additional meetings.Assist the JV Company Secretaries with the administration of the JV Boards. This includes meeting and event arrangement and logistics, co-ordination of directors (direct liaison, diary, technical support), catering and run sheet preparation.Provide general administrative support as required.This role will suit someone with a curious mind and transferrable skills and experiences, including:Previous experience as a Board Coordinator or personal or executive assistant gained in a corporate environment.Exceptional time management and organisational skills, including the ability to work on multiple tasks/projects at any one time.Ability to maintain high degree of attention to detail whilst working under pressure.Strong interpersonal and communication skills.Confident and calm demeanour and diplomacy with the ability to liaise with people at all levels of seniority.Willingness to actively contribute to and work as an effective team member.Excellent report production and presentation production skillsAdvanced skills and knowledge in the Microsoft Office suite (experience with Boardvantage and Diligent systems would be advantageous)If you meet some of these requirements, but not all, we encourage you to submit your application.With a career at Transurban, you’ll enjoy a range of benefits, including:A range of flexible working and leave options, including the option to purchase an additional six weeks of leave each year16 weeks paid parental leave (regardless of gender or carer status), with no waiting period, with Superannuation paid during unpaid leave as wellLearning and development opportunities to support your career interestsHealth and wellbeing support—access to Headspace and our EAP program, wellness facilities, and moreShare offers and insurance benefitsSocial activities, community give-back programs and paid volunteer daysWe offer a range of flexible working and leave options, so you can balance your work and life commitments and interests. Have a conversation with us about how this could work for you.We embrace diversity with a foundation of safety, wellbeing and inclusion; where everyone belongs. We treat everyone with fairness, consideration and respect, regardless of gender, gender identity, marital or family status, sexual orientation, age, ethnicity, religious beliefs, cultural or socio-economic background, perspective, and experience – whether they work for us or not. We want to ensure everyone feels comfortable and safe to express ideas, questions and concerns.We strongly encourage applications from candidates of diverse backgrounds and lived experiences, including Aboriginal and Torres Strait Islander people and people living with disability. If you require any adjustments or support during the recruitment process, please contact us on .Ready to help us keep cities moving? Apply today.Job Type: PermanentClosing Date: 09-Apr-2024 0:00Please note: The closing date reflects the time zone of the Primary Location for this job posting.Primary Location: Sydney CBD, Inner West & Eastern Suburbs Sydney NSW