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Form of workAbout Puffing Billy Railway
Located in the picturesque Dandenong Ranges, Puffing Billy Railway, a Victorian State Government entity, is Australia's premier historic steam railway. Operating on the original mountain track from Belgrave to Gembrook, this century-old train offers a range of fun-filled experiences for visitors young and old.
A major tourist attraction, Puffing Billy Railway continues to be a popular destination for visitors, thanks to the tireless efforts of more than 300 volunteers and a team of dedicated staff.
About the Opportunity
The position of Board Administrator is to provide administration and general governance services to the Board of Puffing Billy Railway so that the Board and Sub Committee members receive the support necessary for them to discharge their duties accurately and efficiently in accordance with statutory requirements.
Based at Belgrave, this is a part-time position (60hrs per fortnight) with flexibility (including working from home) required.
Duties will include, but not limited to:
- Lead the preparation of Board and Board Sub committee’s Agenda, Running Sheet, Matters Arising, Board Forward Program and current / future Board /Committee meeting schedules / work plans
- Coordination of record keeping and ensuring a record of all instruments and decisions made is kept in a Register and reported to the Board as required
- Liaise with Board and Sub Committee members to answer general process queries, including the development of a policy and legislative compliance framework
- In-conjunction with the Group Manager Business Services, executing all statutory filings and manage the maintenance of all statutory registers and records
- Arrange for the sealing and/or execution of agreements and deeds, recording execution in the Seal Register (if required), and recording and filing executed documents in accordance with standard procedures
- Provide project management and support for Board special projects as they evolve
About You
This position would suit a person with experience working in a corporate secretariate environment involving meeting documentation administration, formal papers collation and extension liaison with senior executive teams. Knowledge of working with Diligent software will be looked upon favourably.
You will be an effective communicator both verbally and written, with strong Microsoft Office skills and an incredible eye for detail. You will have excellent time management and planning skills and be able to exercise exceptional emotional intelligence.
Legal qualifications or experience working in a legal environmentor government administrative work highly regarded. Studying towards, or the completion of, the Governance Institutes’ Certificate in Governance Practice, Certificate in Governance and Risk Management or Graduate Diploma in Applied Corporate Governance is viewed favourably.
For further information and a position description see our website www.puffingbilly.com.au/careers/.
Apply via Seek by forwarding your resume and cover letter explaining why you would be the ideal candidate for this role. Applications will be assessed as received.
Offering a competitive salary and flexible work options (working from home, flexible hours/days), if this sounds like the job for you, don’t delay, apply now!
Puffing Billy Railway is a child-safe organisation and is committed to protecting children and young people from harm. We require all applicants to undergo an extensive screening process. Employees are required to sign our Child Safety and Wellbeing Policy and Code of Conduct, in addition to undergoing a Rail Safety Medical, participate in a National Criminal History Check and hold an employee status Working with Children Check.
Puffing Billy Railway is an Equal Opportunity Employer. People from all backgrounds, including Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse backgrounds, and people with disabilities who have the relevant experience are encouraged to apply.
All applicants must have the right to work in Australia.
