Business Development Team Administrator

Kennedys is looking for an experienced and enthusiastic administrative professional to join our Australian Business Development (BD) team. This fulltime role (hybrid) is based in Sydney and designed to facilitate the smooth running of BD operations and service delivery across the firm's national office network.

The team administrator reports to the Senior Business Development & Marketing Manager APAC and provides vital support for the national BD team via a variety of operational and general administrative duties including diary/calendar management, the utilisation of key systems, internal reporting, event and BD-related logistics.

The position is part of a global business development function that helps deliver Kennedys' vision and strategy to set the standard for insurance defence and coverage, and for complementary dispute resolution and commercial law services.

Team

Kennedys Business Development team promotes Kennedys services and support the firm's global growth ambition and our key clients and markets. The team promotes Kennedys' niche specialisms, exceptional service, collaborative culture and market leading technology. It also finds distinctive ways to promote the knowledge of our lawyers and innovators to help our clients face the future with confidence.

Key Responsibilities

BD Operations

Payment/processing of BD invoices and expenses and budget reconciliation
Management of diaries, internal meetings, and national Outlook BD calendar
Arrange and manage corporate photography, including integration into other BD systems
Order and maintain branded merchandise stock for external events and sponsorships
Assist with the production of internal reporting, BD WIP, and other staff communications
Assist with onboarding new starters including setting up and formatting Master CVs
Logging activities and producing BD activity reports from Interaction
Update and maintain BD information on the intranet including news and staff communications

Clients & Markets Assistance

Assist C&M team to maintain the currency of the firm's Master CV workspace in Imanage. Includes transposing speciality bios from tenders, cap stats into CV workspace.
Assisting with the update and maintenance of an expertise register in excel. Includes transposing legal directory and tender work examples into master expertise register and CVs
Simple document production using Word/PPT templates.

Events Assistance

Admin support for hospitality events (mail merge, name tags, room set up, catering etc)
Purchasing tickets for external membership and industry events
Ad hoc support for major events, including on occasion out of hours commitments.

Required experience

Previous experience as a team administrator and/or 5+ years in a corporate environment
Highly organised and able to juggle multiple tasks and deadlines.
Excellent attention to detail
Strong IT skills including MS Excel, Word, PowerPoint, Outlook, Teams, Sharepoint, Interaction
Well-developed written and verbal communication skills.
Flexible approach, can-do attitude, team player.
Calm demeanour - cool under pressure.
Confidence and maturity to liaise with partners and other stakeholders.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,400 people worldwide across 44 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable,straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

We develop careers in an innovative and collaborative global environment, with our values at the core. We believe that supporting individual growth and development puts us in the best position to attract and retain talented individuals. Regardless of role or level, everyone has access to virtual learning to help you develop your skills, wherever you are in the world. A variety of other exciting opportunities are available including secondments to clients and our global offices as well as a comprehensive benefits package (details are available upon request).

We've created a culture based on client service, professional excellence, hard work and trust. We deeply value the relationships we build with our clients and we know that they value our warm, friendly human approach. We are here to provide answers, recommendations, strategy and tactics.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.