Business Manager - Tagai State College

As the Business Manager you will be responsible for the effective and efficient administrative management of the school by providing corporate services and administrative support to the Head of Campus. You will work within well-defined guidelines to provide advice and offer solutions to key stakeholders (external and internal) on business related problems (e.g. human resources, finance and facilities management), and have responsibility for autonomously delivering on priorities, seeking expert advice, adapting processes, problem solving and providing solutions according to clear outcomes, with regular guidance by the Head of Campus.

About the College:

Tagai State College is comprised of 17 campuses and an Executive Office. These 18 sites are located throughout the 48,000 square kilometres of the Torres Strait Islands in remote Far North Queensland. Tagai State College is committed to providing high quality Kindergarten, school education and vocational education and training to the communities of the Torres Strait Nation.

About the Role:

As the Business Manager you will have responsibility for the following:

• Operate autonomously to undertake day to day office procedures within well-defined policies (e.g. reception, arranging appointments, correspondence, maintaining school records and general administration); and utilise information and management systems (e.g. OneSchool) to support effective and efficient reporting and administration.
• Undertake the day to day supervision and management of school support staff, including monitoring workloads and performance (working in collaboration with the Head of Campus for any difficult performance management situations); identifying workforce capability requirements; and role modelling performance standards. In addition, this role will oversee the signatories/approval of timesheets, leave applications, rosters, and arrange relief for school support staff; and organise, undertake and coordinate the recruitment, induction and training of school support staff.
• Assist the Head of Campus with the management and coordination of school resources, assets and facilities (e.g. maintaining the asset register, organising repairs, facilities and grounds maintenance, planning and review of minor works etc.), engage external advice where appropriate and offer problem resolution support.
• Arrange technical support/maintenance as required with regard to the operation of computers, ipads, digital whiteboards, scanning and other technology/equipment.
• Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports; draft, check and process correspondence, with guidance from the Principal concerning correspondence of a non-routine nature.
• Prioritise and manage competing tasks and priorities in a sometimes unpredictable environment, address enquiries that may be less routine in nature, adapt to new systems and explore the best course of action to optimise change (in conjunction with the Head of Campus).
• Communicate with internal and external key stakeholders (e.g. school and departmental staff, parents, students, and community members) in a way that encourages cooperation in complying with technical, business and administrative requirements; provides information and advice in line with school policies and/or Head of Campus directives; and demonstrates empathy, emotional understanding and support.

Knowledge and Experience:

Whilst there are no mandatory qualifications required for this position, it would be beneficial for the successful applicant to possess the following to support the successful performance of the role:

• Sound understanding of administration, finance and human resources support, that has been acquired through experience, training or relevant qualifications.
• Word processing and spreadsheet experience, and ability to use enterprise systems and web based applications.
• Ability to rapidly acquire the following capabilities - delivering results, effective decision making, innovation and change, and people development.
• Ability to communicate with empathy and influence in order to address problems and obtain cooperation and assistance in meeting required objectives.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Interested? To apply:

• Attach a brief resume including contact details for 2 referees (one of whom should be your current supervisor)
• Attach a maximum 2 page written response outlining your suitability for the role referring to the key capabilities under the ‘How you will be assessed' section in the attached role description.
• Please note: Engagement in this position is subject to the person fully satisfying the COVID-19 vaccination requirements outlined in the attached Candidate Information Fact Sheet 2022. Applicants are asked to submit evidence of their COVID-19 vaccination with their application.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. Applications from recruitment agencies will not be accepted.