Business Support Officer

About Seqwater
Seqwater is the Queensland Government Bulk Water Supply Authority, responsible for delivering safe, secure and cost-effective bulk water supply for over 3 million people across Southeast Queensland.
Seqwater is one of the largest water businesses with the most geographically spread and diverse asset base of any capital city water authority. Our operations extend from the New South Wales border to the base of the Toowoomba ranges.
We commit to delivering a high standard of customer service aligned to our strategic vision. We value working collaboratively with our internal & external customers to improve service delivery.
About Your Opportunity
Reporting to our Group Support Officer, you will provide timely and effective administrative and Business Support services to Managers and team members across the Customer, Strategy and Planning Group. You will work with the Group Support Officer and other Business Support Officer/s as part of the Business Support team within the Group. To provide this support you will need to maintain effective communication channels and excellent working relationships both within Seqwater and with external customers and stakeholders.
This role is responsible for:

• Working as part of the Business Support team to provide co-ordinated, professional, engaging and efficient Business Support to Managers within the Customer, Strategy and Planning Group, in an environment where confidentiality, responsiveness and proficiency are essential by ensuring that policies and office procedures are adhered to effectively and efficiently.
• Providing a high standard of business and administrative support for the Customer Strategy and Planning Group by undertaking the following:

- Maintaining a professional, open and engaging office environment ensuring the highest level of discretion and diplomacy
- Developing and maintaining networks and effective relationships across Seqwater
- Maintaining effective office and time management practices by prioritising workloads, co-ordinating meetings and diary management for the Managers.
- Liaising with the Group Support Officer and other Business Support Officer/s within the Business Support team to ensure that deadlines for the provision of business papers are met and reports are completed to the required standard.
- In consultation with the Group Support Officer, assist in the reviewing and finalising of draft Board papers, Executive Leadership Team papers, reports and correspondence, including for consistency with corporate standards and clarity of expression.
- Preparing and reviewing draft and final copies of reports, presentations, correspondence, meeting agendas, meeting minutes and other documents.
- Providing financial and procurement administrative support to the Managers including raising of purchase orders, management of invoices, preparation of accruals, reconciliation of Manager's corporate credit cards and the accurate recording and entry of information into relevant spreadsheets/databases ensuring adherence to procurement and financial policies and procedures.
- Reviewing and dissemination of reports to assist Managers in managing budgets, leave balances and training compliance for their teams.
- As part of the Business Support team develop and organise office systems and procedures that foster professionalism and ethical behaviour
- Processing of incoming correspondence and communications (often of a highly confidential nature) and determining appropriate action.
- Organising conferences, workshops and official functions. This includes preparing itineraries, arranging travel, venues and catering and compiling documentation for Workshops.

• Providing general secretarial and support services for the Customer Strategy and Planning Group. This will include:

- Co-ordinating the preparation and distribution of agendas for team meetings and other meetings as required and following up on actions as required.
- As a member of the Business Support team provide effective records management for the Group including managing electronic databases to implement efficient mail and document tracking
About you
To be successful in this role, you will possess:

• Demonstrated experience in providing efficient secretarial and administrative support services.
• Demonstrated experience in establishing high levels of trust, integrity and responsibility in supporting the work of managers.
• Demonstrated experience in minute taking, in particular recording of actions and compilation of written correspondence
• Experience in developing and maintaining effective office systems and procedures.
• Demonstrated experience in providing administrative services associated with financial transaction management using computerised financial systems.

This position has a salary starting at $83,109.55 plus superannuation and is a temporary role from 22/04/2024 - 2/9/2024
For a more detailed preview of the work that you will be involved in for this role, feel free to take a look at the position description on our careers page - careers.seqwater.com.au We also invite you to connect with us on LinkedIn and join our growing community of followers to see all the latest news and job opportunities as and when they happen -
If you are looking for an extraordinary career in which you can make a real impact, we'd love to hear from you!
To apply
Submit your cover letter outlining how you meet the requirements of the role and your resume via the Apply button.
Applications close: 11:55PM AEST, Monday 1st April 2023
For further information please email enquiries to recruitment@seqwater.com.au
Please note - applications cannot be accepted via email.
Advertised: 15 Mar 2024 E. Australia Standard Time
Applications close: 01 Apr 2024 E. Australia Standard Time