Address- Permanent position
- Competitive salary
- South of Hobart location
Exciting opportunity for an Administration Officer to help support the commercial division.
Your new company
Hays Hobart is excited to be partnering with this well established business based in the south of Hobart, which operates within the commercial, residential and government sectors. They are seeking an experienced Officer Administrator to help support the commercial division of the business.
Your new role
As the Administration Officer, your core responsibility will be to support the Company Director and Commercial Project Coordinator as well as assist all the administration functions within the office. Your responsibilities will include, but not limited to;
- Reviewing of daily tasks to assess priorities
- Setup/allocate any admin requirements for commercial technical staff each day
- Arrange commercial inspections as required
- Take ownership of commercial emails and filing and redirect/load tasks as required
- Managing phone traffic for the commercial team
- In conjunction with the Director and Director's PA - Manage Director's diary
- Working with the Commercial Administration team, act as reference/coordination point for important daily/weekly tasks and/or deadlines for the Director and ensure all required items for site visits/meetings etc are prepared and delivered to the Director prior to the event
- Schedule, attend, take and distribute minutes for weekly commercial meetings
- Prepare non-complex commercial invoicing as directed by Commercial Project Manager
- Prepare non-complex fee proposals as directed by the Commercial Project Manager
- Audit files - adhoc
- Provide backup and support to the Commercial Administration team as required
What you'll need to succeed
As the successful candidate, you'll have demonstrated experience in Administration or similar role, excellent communication skills (both written and verbal), and a proven track record working in a varied, busy environment where you have developed the ability to work well under pressure. You'll also have the following;
- Highly proficient in Microsoft Office Suite, especially Excel and Word.
- Highly organised and ability to execute procedures
- Supporting and cooperating nature
- Adaptable and manages pressure effectively
- Personable
- Analytical thinking
What you'll get in return
This is an exciting opportunity to be able to join a small team of friendly, welcoming individuals where you will not only be able to grow and develop your skills and knowledge. grow on your hard work and dedication, you'll receive a competitive salary and the opportunity to grow within an organisation.
What you need to do now
If this sounds like the right role for you, click "apply now'. For further details or a confidential discussion on other opportunities in Office Support, please contact Damien Paul, on 61085513 or email ***********@hays.com.au
