Consular Assistant

JOB OPPORTUNITY AT THE EMBASSY OF SWEDEN

Consular Assistant (full-time position)

The Embassy of Sweden in Canberra is looking for an enthusiastic and proactive individual with high level interpersonal and communication skills to cover a position as Consular assistant at the Embassy.

The main job tasks of this positions are:

• Advise and assist Swedish citizens – including but not limited to - welfare and whereabouts cases, arrest and detention, deportation, hospitalization, repatriation and death.
• Liaise with public and local authorities and agencies in accordance with consular instruction.
• Management of consular cases, including managing a database, in accordance with consular instructions
• Execute notarial acts within Swedish government requirements.
• Respond to general enquiries on a range of issues including Birth, Deaths and Marriages and Swedish Driving Licenses.
• Respond to more complex enquiries relating to Consular matters.
• Assists with updating of travel advisories and consular contingency plans.
• Passport Officer (subject of having Swedish citizenship)
• Assisting in other office duties as requested by the management.
• Secondary responsibility for ‘Migration Assistant.

Qualifications and skills required for this position.

• Australian citizenship or residents with a working permit and holding a Swedish citizenship.
• Minimum Senior Secondary Certificate of Education or equivalent. Preferably with additional studies in public affairs and/or 1-2 years relevant work experiences
• Sound knowledge of operation of public authorizes in Australia and Sweden (Scandinavia) will be considered an asset.
• Completely proficient in written and oral Swedish & English language.

The candidate should also have:

• Ability to carry out administrative organization tasks in a busy and changing environment.
• Quick learning abilities and adaptability to the use of new computer tools.
• Work under minimum supervision, organize workloads and resources effectively.

Selection process:

• Applicants should send, as PDF, a motivation letter (one page) and CV (max 2 pages) including at least three (3) recent and relevant academic, professional and employment references.
• Only shortlisted candidates will be contacted and subsequently asked for documentation that supports the background and qualifications mentioned in their CV.
• No later than April 16th, 2024, to the following email ***************@gov.se. Please write in the email subject line “Consular Assistant” UM2024/09760.
• For any questions regarding the position please contact: Carina Engman, Head of Administration by email *************@gov.se.
   

The Embassy of Sweden has been established as an employer of local staff in Australia for more than 50 years. It promotes an attractive employment package. It boasts an established, professional, and dedicated team that values equality and transparency in the workplace.

Employment contract is based on local labor law and standard contract terms of the Swedish Embassy in Canberra.

The selected candidate must agree to complete a security background check prior as well as a medical checkup to employment.