Criminal Law - Office Manager/Personal Assistant

Flexible work arrangements available. 

We are a modern law firm located in Brisbane city with a focus on criminal and traffic matters. The firm has been established for 10 years with the Legal Practice Director having practised for over 15 years in the area. 

We are a small and friendly team of 1 director, 2 full-time solicitors, and 2 part-time clerks. Whilst our practice is private work, there are no billable hour targets. Our focus is on the highest quality of legal work and keeping clients happy rather than time based measures.

The role is part-time consisting of 3 days a week for 6 months, with full-time and long-term opportunities available. This role is suitable for persons with young families and flexible work hours and days are available. We strongly believe in a healthy workplace and the wellbeing of staff is a priority. We encourage a balanced approach to work and offer staff flexibilty to study, travel, or pursue other hobbies outside of work.

This position will consist of both office management and personal assistant responsibilities, where you will oversee daily office activities. These may include:

• Trust and general account responsibilities
• Preparation of cost agreements
• Taking initial details from client enquiries
• Monitoring incoming and outgoing mail
• Phone and email correspondence
• Preparing correspondence
• Event and meeting coordination including teleconference bookings
• Opening, closing and organising files
• Scanning, copying, and collating large volumes of documents
• Ordering stationary and organising office equipment
• Deliveries or collections
• Research
• Staff management
• Monitoring critical dates including court dates
• Communicating with clients, barristers, courts, prosecutors or stakeholders
• IT management
• Assistance with compliance obligations including with the Queensland Law Society and Lexon Insurance
• Assistance with marketing initiatives
• Development and maintenance of office procedures
• General maintenance and care of the office
• General administrative and personal assistant duties. 

We are looking for someone who:

• Has 1+ years of experience in a law firm. Experience in a criminal firm is preferred but not essential.
• Experience with managing accounts including use of Xero is preferred but not essential.
• Has strong computer skills (Outlook, Word, Excel), and familiarity with practice management software (Smokeball is preferred).
• Is highly organised with strong time management skills to ensure everything in the office operates smoothly, including ability to manage a paper-trail and electronic and paper record-keeping.
• Is flexible as to the duties and willingness to fit in with a variety of tasks arising within a small firm.
• Has strong attention to detail and is thorough in the completion of tasks.
• Has strong written and verbal communication skills, including an ability to use technology.
• Can work as a team member but also independently. 
• Shows initiative and a problem-solving ability.
• Has an ability to adapt to change and is a fast-learner.
• Is honest and reliable.
• Has a positive and professional attitude. 

We will offer:

• Flexible work arrangements including hybrid work conditions and flexible working hours around school-times available.
• A supportive and inclusive work-culture and a friendly team.
• A modern and convenient work environment in Brisbane CBD. 

Please click Apply Now. Short listed candidates will be asked to supply two referees. Due to a high volume of candidates, only short listed applicants will be contacted.