AddressDaily Administration Coordinator
- Leading R-12 co-educational College in Springfield
- Full-time contract for Term 3 (Monday 22nd July - Friday 27th September 2024)
- Leafy Springfield location with free onsite parking
Mercedes College is an International Baccalaureate, Reception to Year 12 Catholic College located in leafy Springfield, SA. Driven by our vision to be a sustainable, internationally-minded, world class school, we proudly support each student to develop academically, socially and personally so that each can confidently take their place in the world.
About the role
The Daily Administration Coordinator is responsible for ensuring, in collaboration with relevant staff, that appropriate staffing levels are maintained in the Middle and Senior School on a daily basis.
The role requires a collaborative professional who can work as a member of a broader administrative function to:
Clerical/administrative duties:
- Administratively coordinate the day-to-day operations of the College with the allocation of appropriate staffing levels under the general guidance and supervision of the Head of Senior School in accordance with College policies and procedures and the Enterprise Agreement. This will require out of hours work for the provision of receiving and making phone calls, emails etc.
- Work with relevant staff to strategically plan in advance the coverage of staff absences for various school activities (ie. Excursions, camps, examinations etc), for the Middle and Senior School.
- Work with relevant staff to strategically plan and cover absences for short term pre-planned staff leave (ie. LSL - for up to 3 weeks).
- Contribute to the creation and maintenance of the College yard duty rosters.
- Oversee the completion of time sheets, leave records and payroll paperwork for Middle and Senior School Staff.
- Oversee the completion of time sheets and payroll paperwork for Casual Relief Teachers and producing timely reports to the payroll department for the payment of relief teachers.
- Generate various reports directly related to role, to various relevant staff as required or requested.
- Maintain a healthy reserve of Casual Relief Teachers, ensuring all current with the College required criteria of certifications.
About you
The Daily Administration Coordinator will possess:
- Excellent organisational skills and flexibility with the ability to prioritise tasks, multi-task, problem-solve, meet deadlines and be accountable for outcomes.
- To be able to think strategically to initiate operational improvements.
- A high level of understanding and compassion, with the ability to exercise tact, good judgement, discretion and deal appropriately with sensitive matters.
- Demonstrable experience collaborating as a member of a multi-disciplinary team
- Strong ability to exercise judgement, use initiative and problem solve effectively to resolve issues
- Acceptance, respect and understanding of the Catholic tradition, culture and ethos of the College.
- An understanding of the nature of Student Data and timetabling packages, including the function and purpose of a range of standard reports.
- The ability to communicate effectively, in writing and in person, with a range of internal and external stakeholders.
- Ability to be flexible and respond to current needs as they occur.
- Willingness to uphold and contribute to the culture and ethos of our Catholic College
- Previous experience in an administrative or management role in a school.
- Previous experience in a similar role would be advantageous.
- Demonstrable competence in Microsoft Office.
- Excellent understanding of College activities and College policies and procedures in regards to staffing requirements.
- Good understanding and interpretation of the South Australian Catholic Schools Enterprise Agreement and relevant Awards.
- Basic First Aid Certificate (training will be provided as required).
- Current Police Clearance in accordance with the Child Protection Policy of the South Australian Commission of Catholic Schools (SACCS).
- Approved Child Safe Environments: Reporting Child Abuse and Neglect (formerly Mandatory Notification Training) or equivalent (training will be provided as required).
How to apply
Email your application to ***********@mercedes.catholic.edu.au comprising:
- Cover letter outlining the following (no more than 2 A4 pages).
- Experience and skills in a range of administrative support functions
- Experience managing competing demands and organising work to achieve outcomes
- Experience operating effectively as a member of a team
- Current resume including the names and contact details of three current referees (referees will not be contacted without your prior permission)
- A completed Mercedes College Applicant Declaration Form via the Mercedes College Website - https://www.mercedes.catholic.edu.au/uploads/files/2020_ApplicantDeclaration.pdf
Appointment will be subject to Working with Children and Catholic screening clearances.
Applications close: 9am Monday 27th May 2024
Mercedes College reserves the right to interview and appoint a suitable applicant prior to the application close date.
