Deputy Company Secretary

About Us

VicTrack is the custodial owner of Victoria’s rail transport land, assets and infrastructure. We work to protect and grow the value of the portfolio, to support a thriving transport system and make travel and living better for all Victorians. With much of our asset portfolio dedicated to rail transport – our land, infrastructure, trams, trains and telecommunication networks – our focus is on strategic asset management and supporting the delivery of better transport solutions.

When you join VicTrack, you'll become part of an organisation that celebrates the diverse backgrounds, perspectives, and life experiences of our people. We are committed to fostering a workplace that mirrors the diverse communities we serve. Everyone is welcome to apply for a role at VicTrack and we encourage open discussions about any adjustments you might need during the recruitment process or within the role. If you have a disability or specific access requirements, please let us know how we can offer you additional support.

Benefits

• Free travel on all public transport – Trains | Trams | V/Line
• 17.5% leave loading
• 1 x Extra day off (EDO) per month
• Flexible work environment | hybrid work
• Stable work environment - Victorian Government state-owned enterprise
• 16 weeks paid parental leave (36 unpaid)
• Comprehensive health & wellness programs
• Free access to on-site gym and end of trip facilities
• Training and development opportunities to help you grow and develop your career

The challenges of our fast-growing sector put our people at the front of some of Victoria’s most exciting projects in telecommunications, property development and project delivery – with job opportunities as diverse as our organisation.

The Role

As Deputy Company Secretary, your responsibilities will include, but not be limited to: 

• Support the Company Secretary and Executive Management with responsive actions and accurate advice on Board and Committee meeting practices and processes and general governance matters.
• Driving the preparation and execution of board and committee meetings, including preparing and circulating agendas, reviewing and managing board and committee papers, managing meeting invitations, briefing contributors and attendees and the drafting or review of minutes.
• Assist with preparing reports to the Board on key governance matters.
• Supporting the Company Secretary to manage compliance with governance aspects of VicTrack’s enabling legislation and the Corporations Act.
• Assist with the annual Board and Board Committees reviews.
• Review and refresh as necessary key governance documents such as charters, frameworks and policies.
• Responsible for the maintenance of VicTrack’s digital Board Portal.
• Lead the Company Secretariat Group’s contribution to enterprise wide or department specific projects. 

Qualifications:

Tertiary qualifications in business, law or related field.
Relevant governance qualifications and/or be a qualified Company Secretary.

Knowledge & Experience:

• Extensive prior experience in a Company Secretariat function, with experience within a public sector entity highly valued.
• Demonstrated experience managing all Board processes such as Board and Committee meetings and papers, circulation of agendas, minutes, matters arising, board packs, circular resolutions and circulation of out of session resolutions.
• Deep and practical understanding of good governance practices.
• Strong written and verbal communication skills and a strong appreciation for confidential matters.
• Resourceful logical thinker with superior attention to detail.
• Excellent interpersonal skills with the ability to build and maintain relationships with a diverse range of internal and external clients, including Executives and Board members.
• Demonstrated ability to establish priorities, proactive approach in driving outcomes and resolving issues and proven organisational and time management skills.
• Ability to think critically, interpret and present insights from data, and provide proactive solutions.
• A continuous improvement mindset.
• Well-developed skills in Microsoft Office Suite. 
• Enthusiastic self-starter with excellent ability to multitask, prioritise and work under pressure.
• Ability to work autonomously or as part of a team.
• Experience with Board portals, with a preference for knowledge Diligent.

To Apply

If you are interested in this exciting opportunity with us, please click apply and submit your resume in PDF format only. All applications are strictly confidential.

Offer of employment is strictly subject to successful background (pre-employment screening) and criminal history check. VicTrack is an equal opportunity and human rights employer.

Closing Date: 29/03/2024

***PLEASE ONLY SUBMIT YOUR RESUME AND/OR COVER LETTER IN PDF FORMAT