Address Job Description
Location: Melbourne | Western Metropolitan
Job type: Part time / From 29/04/2024 - 20/12/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Education and Training
Reference: 1409686
Selection Criteria
KSC 1 Demonstrated experience in accurately processing administrative tasks such as data entry, record-keeping, and documentation while maintaining a high level of accuracy and attention to detail. Proficiency in using relevant software applications such as Microsoft Office suite and database management systems is essential.
KSC 2 Demonstrated strong written and verbal communication skills in liaising with children, their families, support workers, and other stakeholders. This includes the ability to convey information clearly and sensitively and to listen actively and empathetically.
KSC 3 Demonstrated ability to interact with children and families in a compassionate and respectful manner. This involves understanding their unique needs and experiences, as well as being sensitive to any challenges they may face.
KSC 4 Demonstrated organisational skills in managing workload priorities, coordinating appointments, and ensuring that administrative processes run smoothly.
KSC 5 Demonstrated ability to identify and resolve administrative issues independently or collaboratively. This could include troubleshooting technical problems, resolving conflicts, or finding solutions to challenges related to disability accommodations.
KSC 6 Demonstrated capacity to work effectively as part of a multidisciplinary team and a commitment to maintaining confidentiality and upholding ethical standards in handling sensitive information related to individuals with disabilities. This includes adhering to privacy laws and policies.
Role
The role of Disability and Inclusion / Wellbeing Admin (0.6 EFT / negotiable and flexible work hours) supports the Disability and Inclusion portfolio, assessment pathway of students who attend the College, and the administrational duties of the Wellbeing team.
The successful applicant will be responsible for the day-to-day administrative wellbeing tasks at Carranballac College.
Specific Duties
Administration duties associated with the Disability and Inclusion portfolio.
Supporting the maintenance of various disability, inclusion, and wellbeing databases.
Administration associated with Disability and Inclusion Profile (DIP) meetings.
Administration duties associated with the referral of students to various assessment pathways.
Administrative duties associated with disability, inclusion, and wellbeing programs.
Attend DET Network meetings relating to Disability and Inclusion.
Supporting the Wellbeing Assistant Principal and team with administrative duties relating to external service implementation.
Any other duties as directed by the Wellbeing Assistant Principal and Principal.
Responsibilities
Admin Support
To provide administration support of Disability Inclusion (DI) Leader, inclusion staff and students.
Collate and maintain all allied health professional reports of students with a diagnosis.
Attend all SSG meetings for Tier 3 (funded) students and take minutes.
To assist with data collection for Nationally Consistent Collection of Data on Students with Disabilities (NCCD).
Ensure all paperwork regularly updated and is confidentially stored in a central location.
Add recommendations from allied health professionals to learner profiles.
Ensure all funded and non-funded students have a learner profiled pinned to Compass.
Provide general campus administration support as required.
Support DIP process
To assist in completing student profiles on students who have diagnosed disabilities and record on Compass.
To assist in process of Disability Inclusion Profiles (DIP) - collecting documents and collating data.
To attend SSG meetings and take minutes for any students undergoing DIP.
To communicate with the team around the learner.
Collaboration: Strategic focus
To attend relevant Disability Inclusion/Student Wellbeing meetings.
To coordinate and allocate time and space for external professionals to work with inclusion students e.g. speech pathologist.
To communicate with teachers, parents, students regarding individual programs and inclusion interventions.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Carranballac P-9 College is a unique dual-campus Foundation ¿ Year 9 College, encompassing Boardwalk and Jamieson Way. Both campuses cater for the needs of students across two stages of schooling, Primary Years (Foundation ¿ Year 6) and Secondary Years (Years 7 ¿ 9). In 2024, there are 993 students and 26 international students enrolled across the college, 6 principals, 80 teaching staff and 32 non-teaching staff. Our students come from a diverse range of backgrounds. The College also provides student well-being support which consists of a coordinator, Mental Health Practitioners for primary and secondary students, and a Defence Transition Liaison Mentor. The college vision, `One College, Infinite Possibilities, Working Together, Embracing the Future¿ provides the foundation for our daily work.
A culture of adult learning has been fostered successfully at the college where teachers are learners working together in professional learning communities to analyse and discuss student data and ensure learning programs are targeted to individual student needs. The college has recently refined its instructional model which emphasises elements of best teaching practice including the Department¿s High Impact Teaching Strategies.
Carranballac P-9 College builds strong partnerships with the local community. The college¿s two campuses provide a range of facilities enabling ready access for community activities and shared usage including a joint use agreement with Scouts Victoria. The College comprises a range of flexible teaching and learning areas, including well-resourced libraries, music rooms (including a recording studio and rehearsal rooms), science labs and a Performing Arts Centre which is used for staff, student and community events. There are also extensive Food Technology kitchens, Wood Technology facilities, Art rooms (including graphic, textile and visual arts), Japanese Learning Spaces and well-being rooms. Students have access to many outdoor facilities including recently upgraded ovals, basketball courts, shade covered playgrounds and assembly/play areas enhanced with artificial turf.
The College has a primary and secondary structure with separate timetables. A school review in 2021 provided a School Strategic Plan which set the direction for the next four years with goals focusing on maximising the achievement and learning growth of every student, particularly in literacy and numeracy, improving student voice and learner agency, wellbeing and engagement. The college values of Respect, Resilience, Responsibility, Integrity and Inclusiveness underpin our schoolwide positive behaviour program and are forefront in our vision, future planning and practices.
Our College is motivated towards the development of 'excellence in life-long learning with students who are resilient, connected and respectful citizens' who care about their world and care for one another.
