Document Control Officer

Our client is seeking an experienced Document Control Officer to join the corporate Regulation & Compliance Team working in the Risk & Assurance Business Unit, supporting all activities related to CorDocs system.

Title: Document Control Officer (Technical)

Rate: Up to $57.00 per hour plus Superannuation (depending on relevant experience and suitability for role)

Preferred Start Date: ASAP
End Date: 11 October 2024
Type: Temporary casual contract (no leave entitlements - casual loading included in role)

Hours per week: Full-time – 38 hours per week
Location: Leederville, WA

What the role will involve:

• Providing administrative and general support across the Business Unit and to external committee’s
• Supporting the Management team with the coordination of Ministerial, board and executive papers, scheduling and diary management
• Prepare, manage and administer day-to-day activities for the Head of Business Unit, this may include travel arrangements, invoicing, purchase orders and stationery.
• Liaise and coordinate information with external and internal key Business Unit stakeholders and committees as required

Key skills and experience:

• Previous experience with Corporate Document Management Systems
• Ability to organise priorities and outcomes to balance immediate and longer-term outcomes
• Excellent communication skills, a good negotiator who is able to influence key stakeholders

Key Accountabilities
Organisation   

• Assists the Regulation & Compliance Team to gather and analyse data and background information, mainly concentrating on CorDocs compliance reporting.    
• Provide analytical support for CorDocs data.    
• Maintain and deliver CorDocs training program.    
• Engage with our stakeholders to identify their requirements and levels of customer satisfaction.    
• Provide a range of support functions to the Regulation and Compliance Team, including preparation of PowerPoint presentations and Excel spreadsheets.    
• Provide Ad Hoc Assistance to other teams within Risk and Assurance Branch

Document Management

• Register and maintain key corporate documents in Aqua and CorDocs.   
• Identify and record all meta-data associated with the documentation to allow for data searches.    
• Maintain Compliance Team’s CorDocs documentation.    
• Participate in project teams investigating system integration and applications associated with document management.

Business Management System

• Provide CorDocs Support to stakeholders.    
• Promote CorDocs as a compliance tool.     
• Analyse the outcomes of third party audits including follow up actions as required.    
• Consult with Corporation staff on system improvement and integration needs and options.   
• Recommend and implement system improvements as required.    
• Support continuous improvement of CorDocs.

Essential Appointment Criteria
Qualifications and Experience

• Tertiary qualification in business or similar; or significant progress towards one. 
• Substantial computer application skills, including MS Word, Excel and PowerPoint.    
• Substantial experience with Corporate Document Management System (AQUA).    
• Considerable business writing skills.    
• Considerable level of customer orientation and service ethic.

Knowledge, Skills & Attributes
Job Specific    

• Ability to organise priorities and outcomes to balance immediate and longer term outcomes.    
• Conceptual and analytical skills Personal Attributes    
• Strong interpersonal skills.    
• Ability to work in a team environment to achieve business outcomes.    
• Demonstrates the values and behaviours that contribute to a constructive, high performance culture.

Desirable

• Experience with quality management systems

Please note: Applications that do not demonstrate the essential minimum requirements of the role on their resume will not be contacted.

Applications close: 27 June 2024

HOW TO APPLY

If you meet the above criteria and would like to be considered, APPLY NOW or email Jesse from DFP Recruitment Perth on ***********@dfp.com.au for any queries that are not addressed in this advert.

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